School Operations Manager / Office Manager

All Saints Junior School is a small school in the heart of Reading.

We are looking for a operations manager to join our small but dynamic team and support the staff and pupils of All Saints Junior School. 

Main Duties and Responsibilities 

Human Resources and payroll

·       Ensure all information related to staff is input into the HR portal in a timely manner, to include new starters, leavers, absence etc., is processed in good time

·       Ensure that payroll is processed accurately, resolving any pay queries that may rise

·       Liaise with pension agencies to address enquiries and submit returns as required

·       Maintain the Single Central Register in line with statutory safeguarding and Trust requirements

·    Administer DBS applications for all school staff and volunteers

·       Follow Safer Recruitment procedures including adverts, gaps in employment and references

·       Oversee the tracking and reporting of staff absence, ensuring triggers are followed up in line with school policy

·       Ensure the smooth running of the school office

Legal and compliance·       Ensure that all information/data that is held and processed by the school is managed in accordance with data protection requirements, and that confidentiality and security are maintained at all times

·       As the school’s Data Protection Lead work closely with the Trust’s Data Protection Officer

·       Work with the Trust Compliance officer in responding to FOI and data access requests

·       Oversee the school Critical Incident Plan, ensuring that it is up to date and available if needed

·       Oversee the school website in conjunction with the Admin Officer and Anthem

·       Prepare for and take part in Safeguarding Audits

·       Advise on the implementation of policies and ensure the school remains Ofsted and Anthem compliant, bringing any issues to the attention of the Headteacher/SLT; ensure relevant policies are distributed to relevant staff

·       Complete the annual School Workforce Census and work with the Admin Officer ensuring Pupil Census is accurate

·       Monitor staff training on e-learning portal, analyse gaps and share findings with relevant staff

Premises·       Assist and advise the Headteacher as the Responsible person for Health and Safety on the school site, ensuring that all relevant staff have up to date training

·       Ensure the school is clean, tidy and compliant with Health and Safety regulations, including regular checks for fire safety, water etc.

·       Respond to recommendations from Health and Safety audits and reviews and escalate incidents to the Anthem central team and ensure Risk Assessments are current

·       Ensure contractors on the school site are properly managed including checking DBS and insurances are in place

·       Work with the contractors to manage day to day maintenance and repairs across the site

·       Work with Anthem Property Management on maintenance and capital projects relating to the school site

Finance & Procurement·       Lead on operational finance matters in the school

·       Ensure financial transactions are processed in a timely and accurate way and comply with the requirements of the Anthem Finance Handbook

·       Oversee income ensuring that all that is due is received

·       Assist in preparation for school financial audits

·       Ensure purchasing arrangements comply with the Anthem Procurement policy and that all agreements for the supply of goods and services to the school are appropriately managed and continue to provide value for money

·       Maintain the school contracts register and risk register

·       Oversee lettings on school premises in accordance with the Anthem Lettings policy

General·       Work closely with Anthem central team staff as required

·       Carry out first aid duties when required

·       Demonstrate commitment to and actively promote all school and trust policies and procedures

·       Work with the Admin Officer to positively market the school and seek opportunities to promote the work and ethos of the school within the local community and to internal and external stakeholders

·       Relate well to all members of the school community

·       Ensure promotion and support of Equal Opportunities

·       Carry out any other reasonable duty as requested by the Headteacher