School Receptionist and Administrator

Permanent Role, 37 hours per week (46.6 weeks per year)

• Full time equivalent salary £22,882 - £24,768.
• Actual pro-rata salary £20,450 – £22,139 depending on experience and qualifications.
• Term time only (36 term time weeks plus 4 weeks additional during school holidays).
• 23 days holiday (to be taken during school holidays) plus 8 days Bank Holidays & 2 days holiday to be determined by the Trustees.
• Start date 01 September 2021

The University of Liverpool Maths School (ULMaS) seeks to recruit a well organised, capable and friendly receptionist and administrative assistant to help our school in its special mission.

ULMaS is the first specialist 16-19 Mathematics School to open in the North of England, following the examples of the highly successful Exeter Maths School and Kings' College London Maths School.

Our school has been established to enable children with a strong interest and high potential in the mathematical sciences to achieve global impact through careers in Science, Technology, Engineering and Mathematics. By preparing them thoroughly and comprehensively for STEM degrees and significant roles both within local communities and the global community of science, technology, engineering and mathematics our students will become equipped to become tomorrow's

• industrial and academic researchers
• leaders who will address the world's greatest challenges
• teachers who will inspire the next generation
• wealth creators, entrepreneurs and problem solvers.

Our work is not limited to developing students in our own school; we also support students and teachers from around the Liverpool City Region through our outreach programme.

The University of Liverpool Mathematics School wishes to appoint an enthusiastic and well organised administrator to play a number of key roles in the running of the school including:

• Outreach and Extracurricular Visits Administration
• Data Management
• Admissions Administration
• School Reception and Switchboard
• Finance Administration

This post represents an interesting opportunity for a well-organised professional to bring their skills to a highly motivated, friendly and very supportive staff team.  The school makes extensive use of modern technology for administrative, marketing and teaching purposes so the role is well suited to a technically adept administrator who enjoys exploring new systems.

This varied role may be of interest to those who already work in administration and those who would like to gain some school experience before moving on to another role within education.  The successful candidates will be welcome to play a full part in the life of the school as well as fulfilling their administrative responsibilities.

The key responsibilities, will include tasks as outlined below:

• To provide dedicated administration support for the outreach and extra-curricular activities run by ULMaS
• To administer student admissions and support the marketing of the school
• To maintain electronic records  in the many different areas of the school where data is collected and processed
• To assist the school’s Business Manager with finance processes in order to enable segregation of duties
• To welcome visitors to the school and ensure related safeguarding arrangements are maintained
• To help manage diaries and provide other day to day PA support to the school’s Leadership Team
• To be part of the school’s marketing team including developing and posting content on social media, promoting posts on social media and liaising with agencies providing advertising

The successful candidates will be provided with training and support as they become expert in the various electronic systems the school uses including:

• Access Education Finance
• Bromcom MIS
• Microsoft Office 365 and Google G-Suite
• The TES Portal recruitment system
• Applicaa Admissions+
• Lumafusion (Video editing software)

Job pack contents:

• Application procedure
• Information about ULMaS, and the post
• Job description
• Person specification.

Application Procedure

Should you wish to apply for this position please send the following:

A completed application form (on the TES website) including a supporting statement which should be no longer than 800 words

In your supporting statement you should explain what skills, experience and attitudes you bring to this role which might make you stand out from other applicants.  You could also explain why this role would help the development of your career and how your values align with the aims of the school.  Your supporting statement does not need to be long or complex but it should be specific to this role.

Links to these documents can be found on our website.

Enquiries may be made to: Marie Black, School Business Manager marie.black@liverpoolmathsschool.org

Closing date:  Monday 28th June

Interview date:   First round interviews will take place online, arranged for a convenient time with applicants.  Second Round interviews will take place during the week commencing 5th July.

Disclosure

This position is exempt from the Rehabilitation of Offenders Act (1974).  As such, shortlisted candidates will be required to declare full details of any criminal background, regardless of whether the conviction is spent, and the College will be required to apply for a standard or enhanced disclosure (a criminal records check) from the Disclosure and Barring Service in relation to the successful candidate.

A criminal record will only be taken into account for recruitment purposes, where the conviction is relevant to the position being applied for, and whether this is the case, will not necessarily bar candidates from employment.  Any decision will depend on the precise nature of the work, the circumstances and background to the offence(s).  The same procedure will be followed for College staff applying internally for a vacancy.

Further information about the Disclosure scheme can be found at: www.gov.uk/dbs

Copies of the DBS’s Code of Practice and the school’s Child Protection Policy (including the Safer Recruitment policy) for posts requiring Disclosure are available on request.