School Receptionist

Job Description

School Receptionist, Part Time Maternity Cover

JOB TITLE: School Receptionist – Maternity Cover, Part Time 

RESPONSIBLE TO:  Headmaster and Bursar

PURPOSE OF JOB:  To assist in providing the first point of call for parents, staff, pupils and visitors and to assist in the smooth running of the school. 

TERM OF CONTRACT:  Maternity Cover, part time two days a week. 

HOURS:  0800 - 1800

SALARY: Dependent on qualification of successful applicant

START DATE:  28th August 2018

CLOSING DATE: Friday 29th June

JOB DUTIES and RESPONSIBILITIES: 

· To answer the telephone quickly and politely

· To answer the door and maintain security 

· To contribute to the welcome of visitors 

· To always present a friendly approachable face to staff, pupils and parents 

· To respond to prospective new parents requests for information, and pass information to the Registrar

· To keep staff and parents up to date with informative emails 

· To help administer and keep up to date the school’s computer records

· To take temporary boarding bookings, liaising with the Boarding House and catering provider

· To inform parents of any issues that may arise during the day to do with their child

· To look after unwell/injured pupils until Housemother/First Aider takes over

· To record and follow up pupil absence

· To take post to post box as required, to receive and sort post and parcels delivered

· To publish and distribute the weekly programme containing events and activities

· To ensure compliance with school policy on all matters

· To be a helping hand in a crisis

· To work as part of a team and generally facilitate good communication in school between departments

· To help prepare information for school bills – snack teas, extras in the Boarding House

· To assist with the co-ordination of arrangements for Open Mornings, School Forums and any other school events

The post holder will have a holiday entitlement which is to be taken during the school holidays.

This job description outlines the main activities and responsibilities of the post holder. It is not meant to be, nor is it, an exhaustive or exclusive list of specific duties and activities. The post holder will be expected to undertake any duties which could reasonably be construed as being within the remit of the post, as agreed with the Headmaster or Bursar.