School Secretary
Runnymede College
Madrid
- Quick apply
- Expired
- Salary:
- Salary is competitive for Spain, depends on qualifications and experience
- Job type:
- Full Time, Maternity Cover
- Start date:
- June 2023
- Apply by:
- 12 June 2023
Job overview
Runnymede College is a private non-denominational British school in Madrid offering a British education to boys and girls of all nationalities from the age of two to eighteen. The education offered follows the British National Curriculum.
Founded as a private school in September 1967, the primary school was inaugurated in 1987, and since 1990, the whole School has been situated in La Moraleja, a residential estate 13 km to the north of Madrid.
The school is looking to recruit a bilingual (native level English speaking) School Secretary (maternity cover contract until May 2024).
The chosen candidate will become a key member of this busy administrative team.
Responsibilities (among others):
- Acting as the “face” of the school and as the first point of contact for parents, students, prospective parents and visitors.
- Managing the school attendance registers and updating with absences, late arrivals and appointments.
- Overseeing the end of day arrangements for all students up to and inclusive of Year 6.
- Managing Extracurricular Activities: Liaising with service providers, student enrolment, maintaining registers and communication of attendees to relevant teachers / coaches.
- Liaising with our partnered bus company to register students. Processing updates via the BatOnRoute app.
- Handling admissions tests and school tours.
- Acting as the “go to” person for all staff requests.
- Booking meeting rooms and event spaces.
- Receiving and shipping letters, courier packages and managing deliveries.
- Troubleshooting requests via the telephone and by email in both English and Spanish.
- Assisting the administrative team (admissions, systems support etc.) with a range of tasks when required.
- Representing the school and behaving in line with school ethos and traditional values.
- You will be expected to stay late several times a year for Parent's Evenings, Prize Giving, VI Form Leaver's Dinner, etc.
- Working hours 08:00-17:00 or 09:00-18:00 with an hour for lunch. During half terms you will work 08:00-14:00 or 09:00-15:00. At Christmas and Easter you will work 08:00-14:00 or 09:00-15:00 and you will be entitled to 4 days holiday.
- Temporary contract (contrato eventual) from June - September 2023, maternity cover contract from September 2023.
Successful candidates should:
- Be a native level English speaker or entirely bilingual (this requirement is non-negotiable)
- Have a university degree or have completed secretarial studies
- Previous experience in front office/client facing roles
- Be extremely personable and well presented
- Have a polite telephone manner
- Thrive in a busy environment and enjoy working in a client facing capacity
Other desirable but not essential criteria include:
- Previous work experience in a school office
- Additional foreign languages
Please complete the online TES application and upload your CV and cover letter.
Final date for applications- Friday 23rd June 2023
Only shortlisted candidates will be contacted. Interviews will be held face-to-face at Runnymede College in Madrid. The School reserves the right to make an appointment before the closing date if a suitable candidate is found. If you have not heard from us within six weeks of submitting your application, please assume you were unsuccessful this time.
We are an equal opportunities employer that is committed to diversity and inclusion in the workplace. Hiring decisions are based on skills, experience and attributes required for the role. We welcome applications from all suitably qualified persons.
Runnymede is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including check with past employers and ACRO Criminal records Office.
About Runnymede College
Runnymede College is a private school that provides a British education for English-speaking students of all nationalities who are resident in Madrid.
The aims of the School are:
- To provide an all-round, academic, liberal humanist education to all students regardless of their sex, race, religion or nationality. There is no religious instruction.
- To help each child to maximise his or her potential, whether intellectual, artistic or physical, by expecting high standards and using methods appropriate to achieve this. Health education is an integral part of the curriculum but also part of the way of life of the School. Smoking is forbidden.
- To encourage positive social attitudes: respect and consideration for others, of all ages, whether younger children,classmates or teachers, visitors, ancillary staff, secretaries or dining-room staff, grounds men, etc. Good manners and personal cleanliness and appearance are considered very important.
- To encourage an international outlook, awareness of and respect for the different cultures represented among the students.
- Special importance is given to helping students derive the maximum advantage from living in Spain. All students receive classes in Spanish language and where suitable literature, history and geography up to Year 11. This will be broadened to include Years 12 and 13 over the next three years. Spaniards and those who are bilingual follow courses of language and culture prescribed by the Spanish Ministry of Education and Science.
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