School Secretary (Part-Time)

Job Title:                    School Secretary (Job Share)

Reports to:                 Office Manager

Lancing Prep Hove is looking to recruit a part-time School Secretary. 

The ideal candidate will have a confident disposition and be comfortable dealing with various people both on the telephone and in person. A positive and flexible attitude is essential. 

Tasks and Responsibilities 

To ensure that administrative and clerical tasks are undertaken in accordance with agreed policies, procedures, and appropriate legislation, managing all aspects of the school reception service including greeting visitors and answering phones. This role will offer first contact for all external communication, including dealing with parent queries – deciding what action needs to be taken and by whom. High and professional standards will be essential as the front line to the school.

Key Responsibilities

• First point of contact for parents, visitors, and telephone calls in the school reception area
• Answering telephone, taking messages
• Responding to and forwarding emails as appropriate
• Distribute incoming mail
• Monitoring and maintaining stationery stock, including stamps for mailings
• Petty cash records
• Online milk confirmation
• Collating Pre-Prep and Prep School Clubs lists and producing lists of attendees, including registers
• EYFS Funded Hours calculation to B&H
• Setting up and managing parents’ evening appointments using School Cloud
• Setting up and managing pupil reports within MIS system (iSams)
• Pupil files kept up-to-date and filed away
• Medical room cover for Medical Officer as needed
• General photocopying and support for teachers as requested
• General communication to parents regarding trips, events etc
• Texts to parents for last-minute notice or urgent communications
• Distribution of letters, information, forms and general communications as required

Closing date: Monday 15th April 

Interviews: w/c 22nd April