SEND Administrator

Accountable to: Assistant Headteacher- Special Educational Needs Co-ordinator (SENCo)

Job Purpose

To work alongside the Assistant Headteacher- SENCo and Deputy SENCo in order to ensure the efficient and effective operation of the SEN administration systems and software                                 

Accountable to:

Assistant Headteacher- SENCo

Key accountabilities:

Under the supervision of the Assistant Headteacher- SENCo and Deputy SENCo to:

·        Manage the operation of administration systems including storage, processing, and retrieval of student data, ie. Files (paper-based and electronic) adhering to GDPR protocols

• To undertake general SEND administration and word processing including mail merge, Excel, and other ICT as an integral part of the post.
• To carry out all correspondence to parents/external agencies, as necessary.
• To undertake telephone/reception work dealing warmly and effectively with all enquiries to the Special Needs Department from visitors and students.
• To assist with the planning and organisation of annual reviews for students with Education, Health & Care Plans.
• To assist with diarising meetings with parents and external agencies.
• To maintain SEND data onto SIMS student database and to ensure all records are up to date. Produce SIMS reports when required.
• To effectively work to deadlines, sometimes under pressure.
• To appropriately communicate with teaching staff in distributing SEND information on behalf of the Assistant Headteacher- SENCo and Deputy SENCo.
• To attend relevant training as requested.
• To take minutes at meetings (parental, external agencies, department meetings etc) and circulate as appropriate.
• To co-ordinate the administration of annual reviews by collating information, liaising with staff and outside agencies, taking minutes at meetings, and circulating information as appropriate.
• To liaise with external agencies for assessment of SEND students.
• To demonstrate a co-operative and constructive approach with all staff, thus ensuring that a team spirit is engendered amongst all.
• To demonstrate a keen interest in all aspects of the school’s activities and to promote them both internally and externally.
• To maintain confidentiality and GDPR protocols with regards to sensitive information, such as SEND records.

·        To be familiar with all school policies, in particular Safeguarding procedures and to promote the welfare of children.

·        To support and coordinate exam access arrangements as necessary.

·        To prepare SEND intakes, such as Year 7, Year 12 and mid-year transfer entries.

·        To guide staff across SEND Department as appropriate and as necessary.

·        To liaise with key students.

·        To check in on particular SEND students.

·        To accommodate children isolating in the ELC

·        To carry out exam training and invigilation duties as required.

Safeguarding

• To be familiar with school policies, in particular safeguarding procedures, and promote the welfare of children.

Key Responsibilities

• To advocate the place of the department in the curriculum and the benefits it will provide students once they leave school.
• Ensure potentially vulnerable students can succeed through differentiation and stimulating lesson delivery.
• Track and monitor data use it to inform practice.
• Ensure school uniform is worn correctly.
• Produce internal and external reports as necessary.
• To contribute to whole school events as necessary and weekly duties.
• Communicate effectively and purposefully with parents so they are well informed.
• Promote positive attitudes to learning and behaviour for learning with vulnerable students.
• Liaise with the SEND and EAL Departments to ensure students with unique needs are effectively catered for.
• Uphold and promote the values and ethos of the school.

Person Specification

Essential

·        Good communication and interpersonal skills.

·        Good word processing skills.

·        Proficient working knowledge of Microsoft Office.

·        Able to input data onto computer accurately.

·        Organised and able to meet strict deadlines.

·        Ability to follow procedures.

·        Sympathetic to the needs of young people.

·        Prepared to work as part of a team.

·        Ability to work under pressure.

·        Self-motivated and able to work on own initiative.

·        Ability to deal with information. Confidentially.

·        Administrative experience.

·        Willingness to undertake appropriate training for the post.

·        To demonstrate a sound and constructive contribution to both the Department and the school.

·        To time manage effectively, prioritising with regard to tasks.

Desirable

·        Experience with SIMS computer system.

·        Experience working in a school or college.

·        Experience of Assessment Manager Computer software.

·        Knowledge of the SEND Code of Practice.

·        Experience of diary management.

·        Experience of project management.

·        Knowledge of JCQ access arrangements.