Senior Administrator

Gateways is an alternative education provision, based in the London Borough of Barnet, that exists to support the countless young people today, between the ages of 14-25, who are or have struggled to remain in mainstream education.

Gateways students are referred to us as school refusers, struggle with severe anxiety, debilitating depression, eating disorders, traumas of all kinds and often as a result of serious medical issues.

The demand for Gateways’ provision is greater than ever. The unprecedented demand for places at Gateways comes from increasing pressure from schools, local authorities, parents and community organisations, to expand the provision. Not only to accommodate more students but also to widen the curriculum for them, expand the pastoral care, offer more mentoring and counselling sessions and extend our relationship with industry, to offer more apprenticeships and work placements too.

To meet the rapidly increasing demand for our provision and our reputation for delivering exceptional outcomes, Gateways has registered as an independent charity and has begun operating with a new strategy and a growing team. This includes transitioning out of JW3’s Jewish Community Centre and into our own premises.

We are looking for a Senior Administrator who shares this ambition and who wants to help us grow Gateways into an accessible alternative provision for young people in the Jewish community.

The purpose of the role is:

We are seeking a highly capable, personable and dynamic individual to join our team as a Senior Administrator. In this crucial role, you will provide essential administrative support to ensure the smooth running of Gateways.

Main duties and responsibilities 

• Oversee the reception of Gateways, including welcoming all visitors at the front desk, directing them in a warm, friendly and welcoming manner
• Ensuring that the entrance way is safe and that any un-booked visitors are challenged
• Answer, screen and forward calls
• Manage the info@gateways.org.uk inbox, respond accordingly in a timely fashion or distribute emails to the relevant people
• Provide key administrative support to the gateways team and in particular, the Head Teacher
• Assisting with the planning and coordinating of events, meetings and training days
• Support the SLT with the preparation of reports, presentations and documents.
• Monitoring and ordering office stationery and other stock
• Input student data into the student management information system (HUBMIS),including recording student attendance and noting reasons for absences
• Making any initial follow-up calls to students/parents following an absence, under the direction of the Headteacher
• When needed, liaise with referring organisations
• Work with the head of teaching and learning to compile and amend student timetables as needed, send to parents and students, keeping them informed of any change
• Provide administrative support to the exams officer for each exam season.
• Prepare and distribute termly contracts for all gateways freelance teachers.
• Diary management for the CEO
• Attend and take minutes of meetings, including gateways board meetings, as required

If you have the passion and ambition to make a difference to the lives of vulnerable young people, please apply, we'd love to hear from you.

Closing date: midnight Monday 4th December

Registered charity no: 1201455