Senior Administrator

We are looking for a Senior Administrator to provide administrative support at a senior level, including admissions and diary management for the Senior Leadership Team.

About Us

Harris Primary Academy Croydon joined the Harris Federation in 2020 and is part of a family of primary, secondary and all-through academies in and around London. We have many successful Harris academies nearby in the borough and, as part of a thriving community of schools, we benefit from the ability to share, learn, support and challenge each other.

Our aim for pupils at Harris Primary Academy Croydon is for them to develop into happy, confident and independent individuals who are motivated by a real love of learning. 

We have high expectations for every child and provide expert teaching so that our pupils make excellent progress. We place a strong emphasis on the dedicated teaching of reading, writing and maths so that our pupils have a solid foundation to build their learning in other subjects.

Main Areas of Responsibility

Diary Management

• To manage the Principal’s diary for all appointments and meetings, ensuring a manageable schedule is maintained, it is kept up to date and if needed a daily overview with documentation provided to the Principal
• To be the first line of contact between the Principal and any phone calls, requests from staff or visitors
• To manage all communications from the Principal to all employees
• To liaise with Federation admin teams and PAs
• To proof-read documentation on behalf of the Principal
• To track delegated tasks where required and monitor progress
• To type up, disseminate and file all agendas and minutes for meetings involving the Principal or SLT
• To maintain the Principal’s filing systems
• Ensure that information from the Principal is forwarded to appropriate staff

Admissions

• Main point of contact for Admissions, Open Mornings, Parent’s Evenings, Family Induction events, with parents, students, staff and Local Authority Admissions Team
• Administration of Open Mornings, including arranging publicity and attending to assist in the event
• Leading whole school tours
• To be a key point of contact for the Academy’s uniform supplier
• Ensuring that enrolment with the Academy goes smoothly
• Contacting the parents of students who do not start the Academy when expected
• Arranging transfer of files
• Supporting the Senior Leadership Team with the coordination of appeals
• Administration of In-Year admissions into the Academy

Administrative Support

• Dealing with complex reception matters
• To provide administrative support to the academy Education Welfare officer
• Organising school trips/events
• Coordinating the administration of pupil admissions and leavers
• Coordinating the administration of Free School Meals
• Training and developing administrative staff
• Managing manual and computerised record/information systems
• Analysing data/information and producing reports
• Providing personal, administrative and organisational support to other staff, including the safeguarding team
• Undertaking administration of complex procedures, including complex forms and returns

Extended Schools

• Liaising with external club providers, making bookings and organising registers
• Line managing the Breakfast and Afterschool Club leaders
• Liaising with catering provider regarding menus and meals
• Maintaining waiting lists for clubs and club registers
• Creating and updating club application packs

Resources

• Operating relevant equipment/complex ICT packages
• Monitoring and managing stock within an agreed budget
• Managing uniform within the school
• Providing advice and guidance to staff, pupils and others
• Undertaking research and obtain information to inform decisions
• Assisting with marketing and promotion of the school

Qualifications & Experience

• A good standard of education especially in literacy and numeracy 
• Sound Knowledge of Microsoft software
• Knowledge of admission policies and procedures
• Knowledge of the range of agencies that work with students and their families
• Basic knowledge of first aid; e.g. emergency first aid course
• Knowledge of many of the social issues facing students from disadvantaged backgrounds
• Experience of working in a school or educational establishment
• Experience of meeting with parents/carers formally and informally
• Experience in a similar role
• Experience of managing admissions systems (desirable)

Next Steps

If you have any questions about this opportunity, please contact us via e-mail, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. You will need this when completing your application.

Please note: we may hold interviews as and when applications are received and we reserve the right to offer to a candidate prior to the closing date. We only accept applications submitted online via our careers website and which are completed before the closing deadline. With this in mind, we encourage you to apply as soon as possible and advise you check the job information as per the listing on our careers site.

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.