Senior Administrator

Reporting to: Office Manager and Headmistress

Hours of Work: 

Mon-Thurs 7:30am – 4:30pm, Fri 7:30am – 3:30pm with 30 days’ holiday to be taken in non-term time

Start Date: Flexible

Salary: Up to £32000 depending on experience

Pension: Local Government Pension Scheme ("LGPS"), London Borough of Brent

This is the type of job in which you feel you are really making a difference! You will never be clock-watching. As well as your main responsibilities, there is always a multitude of other tasks to get stuck in to.

Michaela Community School is an exciting and successful free school that opened in September 2014 and is rated Outstanding by Ofsted. The ambition of our vibrant and energetic team is to transform the lives of all children, including those from disadvantaged backgrounds. We have 600 pupils from years 7 to 11 and 100 students in our Sixth Form. 

We’re a growing team so there is opportunity for progression. You will join a community of staff dedicated to transforming education.

We are a high-functioning, fast-paced school office. We are looking for someone who is bright, highly organised, has exceptional attention to detail and deals well under pressure. You will be personable, assertive and proactive. The successful candidate will be a logical thinker with charisma and able to prioritise. 

There will be a wide range of tasks that you will be responsible for. We are an all hands on deck team at Michaela!

These include but are not limited to

1. Diary Management

- Organise vaccination schedules 

- School calendar

2. School Communication

- Answer telephone queries

- Draft letters and emails (candidate must have excellent grammar, spelling and formatting skills)

- Manage school inbox

3. School and Head of Year Support

- Book parent meetings

- Organise guides for school visits

- Data tracking for Heads of Years

4. Admissions Officer

- To be wholly responsible for the Year 7 and in-year joiners admissions process for the school, acting as the school’s Admissions Officer 

- Arranging Open Events for Year 6 pupils

- Arranging Welcome and Induction Events for new pupils

- Manage appeals process

- To maintain pupil record folders, supporting parents with completing the forms and chasing parents where necessary

- Updating all school systems with new starters

PERSON SPECIFICATION

1. Experience

• proven ability to build relationships 

• confident phone manner

• Experience of working on own initiative

• Experience of the use of a wide range of computer software (e.g. word processing, spreadsheets, Office 365)

• Experience of dealing with confidential information sensitively 

2. Special abilities / aptitudes

• Have excellent IT skills including Excel skills

• Possess excellent communication skills, with the ability to communicate at all levels

• Have excellent organisational skills with the ability to work to tight deadlines

• Flexibility and ability to work as part of and to contribute to the school administrative team

• Ability to work effectively under pressure and to manage own workload

• Ability to work methodically, with exceptional attention to detail

3. Education and Training

Most importantly the successful candidate must have the ability to problem solve and think logically. Educated to Bachelor’s Degree Level or equivalent is desirable but not essential.

4. Other job specific requirements

Commitment to the Authority’s Equal Opportunities Policy and acceptance of their responsibility for its practical application.

Michaela Community School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Successful candidates will need to undertake an Enhanced Disclosure via the DBS and/or provide police checks from other countries where appropriate. Michaela Community School is an equal opportunities employer.