Senior School Administrator

About Nord Anglia Education

Nord Anglia Education is the world’s leading premium schools organisation, with more than 81 schools located across 32 countries in the Americas, Europe, China, Southeast Asia, India and the Middle East. Together, our schools educate over 74,000 students from kindergarten through to the end of secondary school.

Our philosophy for education rests on our four pillars of creativity, well-being, excellent academic outcomes, and global connectedness. These are delivered through the innovative use of educational technology to create a personalised 21st-century learning experience for all students.

Every parent wants the best for their child — so do we. Nord Anglia schools deliver high-quality, transformational education and ensure excellent academic outcomes by going beyond traditional learning. Our global scale enables us to recruit and retain world-leading teachers and to offer unforgettable experiences through global and regional events, while our engaging learning environments ensure all of our students love coming to school.

https://www.nordangliaeducation.com/careers/working-for-us

The College 

Oxford International College Brighton is an international day and boarding school opening in Ovingdean, Brighton in August 2023. The College is a new addition to Nord Anglia’s world-class international network of schools and is located in an impressive campus which preserves historical buildings among brand new facilities.  

The Role  

OIC Brighton is looking to appoint a friendly, enthusiastic and highly capable individual to lead our administrative team, which will grow with the College. The Senior Administrator will support the Principal and work closely with support staff, teaching staff, parents and visitors and will often be the first point of contact for visitors to the College. Prior to opening and during the College’s early phase, the role will of necessity require flexibility and a willingness to support and adapt, with scope to work in a more senior and specific capacity as the College grows.  

Main Duties and Responsibilities 

The duties are broadly in the following three main areas, and the below should be taken as an indication of the tasks required in each of these areas, rather than an exhaustive list of expectations:  

Reception 

• Welcoming visitors to the College, ensuring they are well cared-for and that the reception area is well maintained 
• Dealing with personal, telephone and email enquiries; taking and passing on accurate messages, being quick and efficient in transferring calls to the relevant colleagues and generally ensuring an efficient and friendly manner 
• Responding to parent and Guardian queries regarding our students 
• Working closely with the Admissions and Marketing team in handling enquiries and visits 
• Liaising with staff in the provision of pastoral support and in communicating with parents  
• Helping staff and students with administrative matters such as arranging appointments and transport 
• Managing room bookings and visitors’ appointments 
• Supporting grounds staff in ensuring that the site is secure and procedures for visitors on site are followed 
• Deal with incoming and outgoing post, deliveries and couriers 

Administrative Support  

• Supporting Senior leaders with calendar management, dealing with email and telephone enquiries and messages and booking appointments and meetings 
• Ensure that admissions and current student records are accurately maintained and updated using the College’s management information system (ISAMS) 
• Support the Super Curricular Manager in the set-up of events and activities for example through bookings, parental permissions and arrangements for visiting speakers 
• Act as a point of contact for contractors and support staff including construction site, catering, maintenance and cleaning services 
• Managing stock of stationery and other day-to-day consumables 
• Monitor and record students’ attendance and follow-up absences; 
• Create and maintain tables and reports including mailing lists and other student database information required by teaching and support staff 
• Provide administrative support as required including document preparation, photocopying, printing, information collection and report creating 

Knowledge and Experience  

• Evidence of excellent IT and administrative skills is essential.  
• Excellent and up-to-date understanding of MS Office including Excel, Outlook, Word and Teams is essential.  
• Excellent written and spoken communication skills are essential.  
• Knowledge of ISAMS or equivalent management information systems is desirable.  
• Experience of working in a school is desirable.  
• Experience of working with international students and families is desirable.  

Attributes and Experience 

• A flexible, adaptable approach to working with a willingness to ‘get stuck in’ during the College’s early phase 
• Efficiency  
• A warm, friendly manner and ability to form relationships with colleagues, students and visitors  
• A good sense of humour  
• An enthusiasm for the culture and environment of a school and for working with young people and families 

Working Hours 

This is a full-time, permanent role.  

Normal working hours are 9am to 5.30pm Monday to Friday and 9am-12 midday on Saturdays during term time.  

Salary  

The salary for this position will be dependent on experience.  

Other benefits:  

​​​​​​​Start date: 11th April 2023 (preferred) 

Our schools

Each Nord Anglia Education school is unique in character and designed to meet the needs of its community. We are united by our philosophy, to be ambitious for our students, our people, and our family of schools. We believe that being part of our family of schools gives them a special advantage. Working together, we can achieve more than we can individually. Our schools have access to a wide range of resources and support to enhance their success.

We also create unique opportunities to benefit our students and people, such as the Global Campus, Nord Anglia University, and our collaborations with The Juilliard School, MIT, UNICEF, and King’s College London.

At Nord Anglia Education we are committed to providing a world-class, safe, happy environment in which children and young people are able to thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils irrespective of race, ability, religion, gender, or culture.