Senior School Administrator

Job Description

We are looking to appoint a Senior School Administrator to join Avanti House Secondary School. This is an exciting opportunity to join a fast-growing MAT with schools based in London, the Midlands and the South West of England. All Avanti schools provide pupils with an outstanding education rooted in the inclusive and distinctive Avanti Schools ethos of educational excellence, character development, and spiritual insight.

As a Senior School Administrator, you’ll be expected to: 

• To provide a professional and confidential administrative service for the school including word processing of correspondence, reports, publications and other documents as required. 
• Be the first point of contact in person and by telephone. Meet and greet visitors, following visitor safeguarding and signing in procedures. 
• Lead on the school’s payment and lunch systems including the recovery of outstanding monies.

What will you do? 

• Be responsible for planning, development, design, organisation and monitoring of support services and whole school systems/procedures/policies. 
• To contribute to the organisation and arrangement of events – which may include (but not exclusively) training courses, meetings of the governors, school assemblies, festivals and concerts – by arranging venues, organising resources, arranging attendance and coordinating the contributions of other school staff 
• Send communication to parents when required in a timely manner.  Ensure all communications are approved prior to being issued. 
• Be responsible for the school’s payment and lunch systems (Parentpay and Biostore) setting up services; responding to parental queries; monitoring payments and recovery of outstanding monies to the school by maintaining accurate records and generating reminder letters and/or making calls for outstanding monies for pupil dinner, staff dinner. 
• Send communication to parents when required in a timely manner.  Ensure all communications are approved prior to being issued. 
• To maintain at all times the utmost confidentiality with regard to all reports, records, personal data relating to staff and pupils and other information of a sensitive or confidential nature acquired in the course of undertaking duties for the Trust, with due regard to General Data Protection Regulations

For a more comprehensive list of the job responsibilities, please download the Job Description.

What are we looking for? 

• Demonstrable experience of developing and maintaining administrative systems and procedures 
• Strong, proven administration experience, particularly of supporting varied projects / teams 
• Excellent organisational skills, able to work to strict and often conflicting deadlines 
• Willing to work collaboratively across many departments and develop and maintain positive and supportive working relationships 
• Promote and safeguard the welfare of children and young people within the school 
• Empathy with and a commitment to the aims and ethos of the School

Please see the Job Description for more information on the essential criteria and skills required for the role.

Why should you apply?

You will be working in a fantastic environment. Avanti exists to help each person become a well-rounded human being through intellectual, moral and spiritual growth, and so make the world a better place. 

• You’ll be entitled to 25 days’ annual leave (plus bank holidays) 
• LGPS pension scheme 
• Development opportunities

Further information

Pre-employment checks

Avanti Services Limited is committed to safeguarding and promoting the welfare of children and young people and requires all staff and volunteers to share this commitment. All successful candidates are required to have an Enhanced DBS check unless internally appointed and still within the cycle of DBS re-checks.

Any appointment subsequently made will be subject to the receipt of satisfactory references and other pre-employment checks.

Diversity and Inclusion

We want to make sure we are attracting the widest possible range of people and ensure that they are accepted, understood and treated equally when they work here. This means we will work hard to understand that each employee is unique and ensuring that individuals or groups are not treated differently or less favourably on the basis of specific characteristics.

Such characteristics include (but are not limited to) age, disability, gender including transgender, race, religion, sexual orientation, marital status, and how the school supports pregnant women and new parents.

How to apply

Application forms can be downloaded at www.avanti.org.uk/careers and must be submitted by the closing date above to careers@avanti.org.uk once fully completed. The successful candidate will be required to sign the application declaration on appointment.