Senior School Administrator

Looking for a new challenge?

We are seeking to appoint a skilled and committed Senior School Administrator to join our supportive, enthusiastic and collaborative Support Team, at our Sikh faith school based in Stoke Poges.

Start date: Immediate Start                   

Salary: GBP £25-30k based on experience.

Contract: Permanent, Full or Part Time - Term Time + 2 weeks

Closing Date: 28 September 2023, 12pm

The post holder will contribute to all aspects of the team’s functions providing the highest levels of support and challenge to all team roles and the highest level of customer service to the wider school and community.

●    To set cover for absent teachers

●    To provide full administrative support, including organisational support for projects involving liaison with staff, pupils, parents and external stakeholders.

●    To provide administrative support for school events including parents’ evenings, Open evening and presentation evenings. This will include attendance

●    To follow the school admissions policy and all administrative duties required for admissions

●    To undertake the maintenance of the school student database (SIMS) and collection of pupil data. Provide statistical reports of pupil information as requested

●    Provide accurate information for various statutory returns and ensure accurate student data for annual CENSUS return.

●    To support the Headteacher and Senior Leadership Team with administrative tasks

●    Organising and managing the school’s administrative and transport arrangements, financial administration, clerical and reception functions including that of its extended facilities, assisting as required.

●    Providing admin support for the Head teacher, when needed.

●    Supporting and encouraging the school’s ethos and its objectives, policies and procedures.

Duties and Responsibilities

●    To provide administrative support to the Senior Leadership team, including management of whole school projects and events under their direction.

●    To be responsible for the collection of data from pupils or parents necessary for the accurate maintenance of databases and for the provision of student data reports for school purposes.

●    To be responsible for ensuring the accuracy of the pupil database for the annual CENSUS return.

●    To provide support to administrative staff on the SIMs database and associated software such as Parentmail. Provide support to teaching and support staff on retrieving information from the database

●    To provide as required and as appropriate, cover for the work of other members of the administration team according to workload pressures and/or in their absence and to ensure appropriate overlap of duties and skills to cover absence and periods of intense workload.

●    To be responsible for administration of annual intake procedures. Liaising with the LA admissions department to maintain an accurate and on-going list of students to be admitted in September. Preparation and distribution of information packs to parents. Ensuring data entered on SIMs and Parentmail is ready for the new academic year.

●    To be responsible for maintaining accurate changes to parent data via Parentmail. Make amendments on SIMs accordingly.

●    To liaise with parents and outside agencies;

●    To be responsible for the school’s transport system, deal with parent queries and act as a line manager for the bus drivers;

●    Take personal responsibility for Health and Safety of staff and visitors;

●    Ensure the office environment is tidy and maintained to the best standard;

●    Undertake first aid and fire warden duties;

●    Provide admin support to the PA to the Head teacher and Office Manager;

●    Flexibility with the working hours. The post will require early starts and some late finishes.

Admin Support

●    The post holder will contribute to all aspects of the team’s functions providing the highest levels of support and challenge to all team roles and the highest level of customer service to the wider school and community.

●    To answer phone calls, keeping within a three-ring policy and ensuring customer service is kept to a high standard.

●    Extending hospitality as appropriate to all visitors

●    To provide cover for the school office, as directed and when needed.

●    Monitor access to the site, ensuring visitors sign in and out and are given badges as appropriate, in accordance with safeguarding procedures

●    Maintain the office filing systems ensuring that filing is carried out in a timely and accurate fashion

●    Providing admin support for the Head teacher, when needed.

●    Supporting and encouraging the school’s ethos and its objectives, policies and procedures.

Our ideal candidate will: 

• Be educated to at least GCSE level, with passes in English and Maths
• An excellent command of written and verbal English
• High level of attention to detail
• Have highly effective communication skills (both written and verbal)
• At least 2 years’ experience in an administrative role. 
• Excellent working knowledge of Microsoft Office
• Have the ability to organise and prioritise workload
• Ability to identify stakeholders’ needs quickly and deal with queries
• Reliability, tact, diplomacy, confidentiality and sensitivity are paramount to this post
• Work as part of a team or on your own initiative.
• Be a hard worker

What can we offer you?  

• Amazing children who are respectful, engage with their learning and appreciate the work that we do with them        
• An exciting place to work where you will feel valued for all your hard work        
• A wonderfully welcoming and supportive team        
• Relevant CPD to further develop your knowledge and skills and support where needed to achieve your best        
• A forward thinking school where new ideas are welcomed and encouraged

Applications will be shortlisted and interviewed at the earliest opportunity. Early applications for this post are recommended.

Pioneer Secondary Academy is committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be subject to an enhanced DBS record check.

We reserve the right to bring forward the closing date if we consider that we have received an appropriate number of suitable applications for the post.