Sixth Form Admin Officer

We are looking for a Sixth Form Admin Officer with admin experience to join our academy. As a core member of the Sixth Form team, you will be the first point of contact for internally and externally supporting our Director of Sixth Form, Head of Y12 and Y13 in establishing outstanding provision within the Department. This to include day to day administrative tasks alongside projects and events involving Key Stage 5 students and staff.

About Us

At Harris Academy Tottenham, we instil an ethos of hard work, dedication and commitment to learning, through our Academy values. These are:

To ENDEAVOUR is to strive for your goals, through maintaining the highest expectations of ourselves.

To ENJOY is to take delight and pleasure in the learning process; To gain a feeling of success through relentless passion and drive.

To EXCEL is to achieve your full potential, through mastery of concepts and an ambition to be the best you can be.

At Harris Academy Tottenham, we are innovative, open and collaborative. We would like fellow innovators, passionate pedagogists and creative class leaders to join us during this exciting time. With a dedicated SLT team on hand for support and guidance, there are a multitude of CPD opportunities to thrive on. You can expect to be a part of a fantastic team of dedicated teachers and support staff as well as an attentive, supportive work culture.

Our brand-new facilities allow us to continue expanding our curriculum offer, ensuring students experiences are both varied and enriching. The premises has undergone a comprehensive programme of refurbishment, and reached completion in May 2019. Our new Sports Block opened in May 2019, and has fantastic facilities including a Sports Hall, Activity Studio, Multi Use Game Areas.

Having been recognised as ‘Outstanding’ by OFSTED in June 2017, we are excited to have new members of staff join us in delivering transformative learning experiences. The inspectors commented that ‘learning is the business of the day’ and that sentiment underpins all that we do. Since then, the school continues to grow and strive for the highest standards.

“At our Academy, children will develop their academic scholarship alongside their character; becoming citizens who are a credit to their local community. We provide an extensive extracurricular programme to allow students to develop as a well-rounded person, ready and prepared to embark upon whichever pathway they desire. That is only possible through the partnership that exists between families and colleagues and partners at the academy. We are incredibly proud of the close relationships that develop between colleagues, parents, governors and pupils, and indeed they are central to all that we do.” Dr Lawrence Foley, Executive Principal

Main Areas of Responsibility

The main responsibilities of your role will be:

• Have a positive approach when working with all stakeholders associated with the Academy.
• Follow and adhere to all routines, expectations and policies implemented by the Governing body and Executive Principal to the best of your ability. Take whole school responsibility when necessary/required.
• To be a positive team player when working within the relevant teams.
• To maintain a high level of professionalism (a role model to students) when working in relevant teams and with all stakeholders associated with the Academy.
• To undertake reception duties and be the first point of contact for all stakeholders who visit the Academy Sixth Form Centre.
• To lead on the collating and updating of information on manual and computer based systems with regards to the Post 16 student bursary.
• To assist students to manage their bursary spending including advising on what can be claimed.
• To manage the administration of the applications process.
• To administer Careers Guidance Events as part of the applications process.
• To seek references from external candidates where required, organise the interview process and send letters informing students as to whether their application has been successful.
• To organise induction into y12 and y13 via letter, spread sheet and liaison with subject teachers
• To liaise with the Director of Sixth Form to organise the enrolment of Year 11 students into Year 12 on GCSE results day and during the summer holidays
• To attend meetings when required, taking minutes if requested and distributing them after meetings.
• To assist with the organisation and clerical records of extra – curricular activities with regards to trips, health and safety, outside agencies, guest speakers and UCAS.
• The academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
• To process student leavers.
• To communicate with students and parents regarding exams, study and intervention timetables.
• To produce reference letters and attendance letters on behalf of Director of Sixth Form.
• To communicate with parents/ guardians regarding all Parent’s Evenings/ Concern Meetings and events.
• To upload relevant letters/announcements to website for Parent/Guardian’s to view.
• To liaise with the site team regarding event logistics.
• To monitor attendance at parents’ evenings.
• To request and obtain all relevant safeguarding files from the schools of external students.
• To update and maintain student records on Bromcom.
• To monitor student attendance regarding lateness.
• To monitor the welfare of Sixth Form students, referring concerns as appropriate and supporting as directed.

Qualifications

• Good level of secondary education

Experience

• Working in a busy school environment
• Working within a team
• Of school computer packages
• Working with children and young adults

Knowledge

• Good communication skills verbal and non-verbal
• Competent ICT user – word/spreadsheet/e-mail skills
• Organisation skills
• Keeping a clean, tidy, well ordered environment
• High level of accuracy

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

The academy will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition (as defined in the Equality Act 2010).