Sixth Form Administrator and Student Support
The Oxford Academy
Oxfordshire
- £17,559 - £18,633 per year
- Quick apply
- Expired
- Salary:
- Part-time, 32.5 hours per week, term time + 5 days. Some after school hours will be required to assist with Open and Parent evenings.
- Job type:
- Part Time, Permanent
- Apply by:
- 15 September 2021
Job overview
Key Responsibilities
- To provide a supportive and efficient service to the Head of Sixth Form, students, parents/carers & external agencies at all times
- To provide confidential admin support for the Sixth Form team and to be the Communication link between the Head of Sixth Form, external agencies, all staff and parents/carers where required
- To produce letters, mailings, reports in accordance with academy protocol
- To update SIMs database entering information onto student records
- To manage and complete student attendance records
- To circulate reports & data in accordance with requirements to relevant departments, parents/carers & external agencies within required timelines
- To manage and monitor relevant 6th form delegated financial tasks where appropriate including the Student 16-19 Bursary
- To attend and take minutes at all relevant meetings, typing and distributing minutes accordingly
- To monitor and maintain 6th form attendance in line with school policies and procedures.
- To manage the Head of Sixth Forms diary
- To assist with the production of 6th form publications, booklets etc. using word processing/desktop and Google publishing software
- To generally assist with the preparation of and the attendance at 6th form parent evenings & events
- To generally assist in the arranging of 6th form induction days to include administration & activities, liaising with students, staff & parents/carers & outside bodies as required
- To deal with all email & telephone enquiries efficiently, professionally & with empathy, relaying messages as and when necessary
- To generally assist with the administration of educational trips
- To maintain office supplies and place orders in accordance with budgetary constraints
- To maintain records, filing systems and computer files
- To undertake a range of clerical and general office duties including photocopying and other clerical support to assist in the efficient operation of the academy
- To help and assist with ensuring that the Sixth form common room is kept tidy, laptops are charged and stowed away. Load dishwasher when necessary
- To assist with the maintenance of the noticeboards
- To complete, produce and mail letters to parents/carers regarding attendance and any other issues
- To assist with Sixth Form applications, arranging interviews, sending out information packs, keeping record of enquiries and applications
- To assist in maintaining and updating the website in relation to the Sixth Form
- Undertake any other duties that can be accommodated within the grading level and nature of this post.
INTERVIEW DATE: Tuesday 21st September 2021
This job description is written at a specific time and is subject to change as the demands of the organisation and the role develops. The role requires flexibility and adaptability and the employees of the Academy need to be aware that they may be asked to perform tasks and be given responsibilities not detailed in this job description.
River Learning Trust is committed to safeguarding and promoting the welfare of all children and preventing extremism; all staff must ensure that the highest priority is given to following the guidance and regulations to safeguard children and young people. The successful candidate will be required to undergo an Enhanced Disclosure from the Disclosure and Barring Service (DBS) and obtain any other statutorily required clearance. Employment will also be conditional on the receipt of at least two acceptable references (1 from current/latest employer) and evidence of the formal qualifications required for the role.
Attached documents
About The Oxford Academy
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The Oxford Academy is a warm, friendly and vibrant school that is built on an ethos of high expectations for all and a belief that every child will be successful - academically, personally and as a lifelong contributor to the wider world.
Our inclusive Christian values underpin all that we do. Staff at our school have a firm belief in the power of education to shape children’s lives for the better. The Oxford Academy is centred on a culture of excellence where we respect each other, are self-motivated, determined, responsible, have a thirst for learning, and a strong sense of pride in belonging to the Academy.
We are committed to providing educational opportunities of the highest quality for all our students and we believe in educating the whole child. We aim to deliver a broad education that is ambitious, varied and stimulating in a caring environment that creates well-rounded individuals who excel and benefit from our approaches to teaching and learning. At the Oxford Academy, we are inclusive and a school for all in our community. We work to meet the needs of our students - whatever it takes.
The Oxford Academy is driven by raising aspirations, expectations and achievements for all. We are very much outward facing and seek to engage with local, national and international partners, in order to build an ambitious network of support for the children in our care. Our fundamental aim is to create vibrant and dynamic learning experiences, so every child has the opportunity to become an ambitious, confident learner.
Our website will enable you to discover more about the Academy; I hope that you will quickly gain a sense of the rich potential of our students and staff, their achievements and the wider life of our school.
Please do not hesitate to contact me if you would like an opportunity to find out more about The Oxford Academy.
Mrs Nora Ward
Headteacher
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