Student Administration Officer

Job Summary: To be responsible for the delivery of an effective and efficient administrative service, supporting a designated cluster of curriculum areas for every step of the student journey including admissions, registration, progression, assessments, examinations, and awards for both home and overseas students.

The post holder will be expected to work closely with all staff in the Registrar Services and to contribute as necessary to all aspects of Registrar Services work as directed by the Head of Higher Education Student Administration and/or by the Registrar.

Supervisory/Managerial Responsibilities:

To advise the staff in their designated curriculum area and on the Registrar Services relevant policies and practices related to student administration.

To provide supervision for the work of the Student Administration Assistants attached to their designated curriculum area.

Range Of Decision Taking:

• Making offers of places and/or interviews to applicants
• Assessing qualifications and points of entry criteria
• Calculating degree classification of awards
• Managing own workload including prioritization of tasks.

Responsibility for Assets, Materials, etc:

To be responsible for paper and electronic information, some of which is confidential; computer and data processing equipment including the College network, office stationery and equipment. 

Main Responsibilities

The general duties of the post are set out below. The allocation of specific duties will be shared across the Registrar Services Team, to be determined by the Registrar.

· Responsible for all aspects of the College’s Higher Education Administration systems for their designated curriculum area including offer making, qualification equivalency and verification, certificate and clearing.

· Responsible for providing advice on all aspects of admission, enrolment, assessment, examination and awards to staff in their curriculum cluster area.

· Responsible for all aspects of Higher Education Registration and Enrolment for new or returning students at stage and module levels in their designated curriculum cluster.

· Responsible for all aspects of administration of student assessment, including examinations.

· Responsible for preparing reports for all aspects of student information within their cluster for internal and external committees and events as appropriate.

· Help to maintain the development and maintenance of the Registrar Services Team’s Databases and associated course files.

· Provide professional support to specified College committees, subcommittees, steering groups, standing panels, working groups and networks.

· Participate in internal and external staff development activities relevant to the responsibilities of the post, as identified as part of the appraisal process.

· The post holder will normally be based at the Bradford Campus of the College but will be expected to work in other areas, as required by the Registrar.

· Perform duties in a manner consistent with and sensitive to the Equal Opportunities Policies of the College.

· Additional duties not mentioned above or in the portfolio of duties to be negotiated with the Registrar.

The post holder will be required to:

· Undertake a Disclosure and Barring Service check for this post

· Commit to the College child protection policy and promote a safe environment for children and young people learning within the College. Be alert to any indication or allegation of abuse and take appropriate action under the College procedures for the protection of children and vulnerable adults.

· Promote equality of opportunity and diversity in all aspects of the job and to challenge inequality and discrimination

· Support the College management in all health and safety matters and take reasonable care for the health and safety of yourself and other persons who may be affected by your acts or omissions at work