Student Receptionist

Academy: Leeds City Academy

Post Title: Student Receptionist

Grade: B1 .13 - .17 £17, 931 - £18, 367 Pro Rata £16, 051 - £16, 442 37 hours per week. Term Time only plus 15 days

Accountable to: Inclusion Manager

Leeds City Academy is an 11-16 sponsored Academy situated close to Leeds University. Our student body are highly talented and extremely aspirational. The vast majority of our students speak English as an additional language, but we see this as a hugely positive and inspiring skill. Our leadership team are committed to an Academy which works hard to reduce teacher work load and we have a fantastic benefit scheme run through Perkbox. Our NQT and CPD training programme is highly respected by staff at the Academy. Please apply if you wish to work for an Academy Trust who values and supports the next move in your career, come and join us on our journey to ‘Outstanding’.

Role:

To contribute to the key objective of the Academy Development Plan, ‘Raising standards of achievement’, by: effectively and professionally providing a range of administration duties. This will include, being the front face of student reception.

Responsible for: Student reception / administration duties

General Duties and Responsibilities:

• Be responsible for opening student reception and ensuring it is staffed from 08:00 each morning, including student break times and lunchtimes and after school.

• Act as the first point of contact for student reception providing courteous, professional, calm and friendly support for students

• Greet all incoming students, attend to parent/carers and visitors arriving at student reception and redirect as appropriate.

• Meet and greet all new admission students to Leeds City Academy.

• Deal with student enquiries efficiently and in a pleasant and courteous manner.

• Undertake student reception duties, retrieving telephone messages and emails, answering routine telephone and face to face enquiries.

• Dealing with student requests, such as phoning home, taking notes and delivering items to students and collecting students

• Manage the signing in and signing out of students in line with the safeguarding protocols & liaising with main reception as required to ensure protocols are followed.

• Escort students to seclusion and internal exclusion as needed on arrival to school.

• Lead first aider; act as first responder; look after sick and injured pupils, liaise with staff and parents. Ensure adequate stock levels of first aid suppliers are kept and regularly check stock levels of all first aid boxes in the academy.

• Maintain the academy accident register, keeping up to date records of all accidents and minor injuries in accordance with the academy policy.

• Ensure Year Managers complete risk assessments for pupils returning to school with illness or injury e.g. crutches, slings, casts.

• Following current protocols administer medication to students who have a care plan in place or require medication during the school day in accordance with the academy policy.  

• Maintain the central student locker database and support students with enquiries relating to this. Keep records of deposits and refunds for locker keys and cash receipt records. Ensure lockers are emptied and report any defects to the site team for repair.

• Maintain and manage the uniform shop, planners and student stationery, ensuring stock is accounted for and distributed.  Ensure cash handling is carried out in accordance with Academy financial procedures.

• Provide routine clerical support e.g. reprographics, filing, scanning, emailing, completing routine forms, word-processing and other IT based tasks as directed by the Inclusion Manager and other senior leaders.

• Support the Pastoral Team at the start of the school day in making telephone calls to parent/carers.

• Maintain late desk in the event of Attendance Officer absence until cover is arranged.

• Make first day absence calls in the event of Attendance Officer absence. 

• Produce AM & PM fire registers in the event of Attendance Officer absence.

• Manage the detention system and be available to escort students to detention at the end of the day.

• Use SIMS to record incidents and record contact with students and parent/carers.

• Work with the Inclusion Manager to organise and coordinate all school immunisations

• Issue and maintain records of free bus travel passes issued to students

Part of The White Rose Academies Trust - the most rapidly improved family of schools in the region - Leeds City Academy is accelerating on a thrilling journey which will ultimately see the school, its staff and its students, secure an Ofsted rating of Outstanding by 2020.

We're securing our 2020 vision for Outstanding by growing our family of exceptional education professionals; dedicated specialists and passionate leaders with the shared goal of transforming future prospects for the next generation of West Yorkshire.

We provide exceptional life training; harnessing the skills and fortifying the aspirations of young people, who we know will transform the region and provide a positive, progressive contribution to society

The White Rose Academies Trust is a local Trust dedicated to raising and fulfilling the ambitions of young people. Our academies throughout Leeds are at the heart of the communities they serve, which is why we are committed to delivering an outstanding education to every one of our students.

The Trust employs over 370 outstanding professionals who are committed to unlocking the potential of the next generation. Our CPD Programme is focused on Innovation, Leadership Development and delivery of excellence for vulnerable groups. Our Beginner Teacher Programme is amongst the best in the region. We are on a significant journey which will see all of our schools Ofsted rated as outstanding within three years.

We are sponsored by Leeds City College, who provide expertise, international networks and highly desirable employability prospects within education and beyond.

As a Trust we also work very closely with the Outstanding GORSE Academies Trust through our membership of the GORSE SCITT and via accessing the Stephen Longfellow Academy Provision.

Closing date: 29 January 2019 12:00 noon

Shortlisting date: 29 January 2019

Interview date: 04 February 2019

Start date: ASAP

Please visit www.leedscityacademy.org.uk for further information about our Academy. To apply, please complete the attached application form  by 12:00 noon on the closing date of 29 January 2019. Please note we will are unable to accept CVs.

PLEASE NOTE THE REQUIREMENT TO ATTACH YOUR APPLICATION FORM AS A SEPARATE DOCUMENT TO THE EQUAL OPPORTUNITIES FORM WHEN EMAILING YOUR APPLICATION TO US.