Visa Coordinator

Winchester College is seeking a dedicated and experienced Visa Coordinator to join our Admissions team. This pivotal role ensures comprehensive child student visa compliance and administration within a highly professional and supportive environment.

The Visa Coordinator is an integral part of the Admissions team, reporting to the Director of Admissions, who oversees departmental strategy and leadership. This role is crucial in maintaining the quality of relationships that begin with the Admissions experience.

Your key responsibilities will include:

• UKVI Authority Level 1 User: Acting as a primary user for UK Visas and Immigration (UKVI) systems.
• Sponsorship Compliance: Ensuring the school meets all obligations regarding its sponsorship status, including assisting with licence renewals and on-site audits.
• Legislative Adherence: Staying informed of all immigration and visa legislation and guidelines relevant to students.
• Database Management: Maintaining the school visa database for UKVI inspections, tracking expiring visas and passports, student withdrawals, visa refusals, and child student visa reporting, ensuring meticulous record-keeping.
• Immigration Status Verification: Checking the immigration status of all new students, including those with indefinite leave to remain or settlement status.
• Family Communication: Communicating with families regarding visa applications, providing guidance to ensure accurate and timely completion and submission of documentation.
• CAS Processing: Ensuring all student documents are correct before creating a Confirmation of Acceptance for Study (CAS) and processing CAS through the UKVI website.
• Guardian Due Diligence: Facilitating enhanced Disclosure and Barring Service (DBS) checks for Family Guardians where required, evidencing AEGIS membership, and ensuring guardians are aware of their responsibilities, including safeguarding.
• Legal Collaboration: Working closely with specialist visa lawyers to oversee the Child Student visa application process.
• Professional Development: Attending relevant training by the Boarding Schools Association and other sector bodies to ensure adherence to best practice and current regulations.
• Admissions Support: Supporting the Director of Admissions and Registrars with school visit bookings and assisting with general Admissions administration to ensure efficient office operation.

About You

We are seeking an individual with exceptional administrative and organisational skills, capable of working both independently and collaboratively with a diverse range of stakeholders.

Essential Skills & Experience:

• Administrative Excellence: Excellent administrative and organisational skills.
• Legislative Acuity: Ability to understand and adapt to changing legislative requirements.
• Interpersonal Skills: Excellent interpersonal skills.
• Proactive Approach: A self-starter with the ability to work independently.
• Flexibility: Flexibility to meet the demands of the role.
• Stakeholder Engagement: Ability to work effectively with a wide range of stakeholders.
• Visa Experience: Previous experience dealing with visa compliance and administration is essential.

Desirable Skills & Experience:

• Child Student Visa Experience: Experience of visa compliance and administration in relation to child students is desirable.

What We Offer

• Start Date: Flexible start date for the right candidate, with a preference for commencement at the beginning of the next academic year, September 1, 2025.
• Working Hours: This is a full-time role, 37.5 hours per week, plus such other hours as are reasonably necessary to meet the needs of the College and the demands of the role.
• Salary: £30,000 pa, commensurate with qualifications and experience. Salary is paid monthly in arrears, in 12 equal payments.

If you are an experienced and meticulous professional ready for a dynamic role within a supportive educational environment, we encourage you to apply.

How to Apply

Only applications completed on the school website will be accepted. Please attach a full CV with your application.

To apply please see here

If you have any questions about this vacancy or the recruitment process, please email recruitment@wincoll.ac.uk

Closing date for applications: Midnight, Tuesday 15 July 2025.

Please note that applications will be dealt with as they arrive. Winchester College reserves the right to appoint before the deadline passes.

Diversity and Inclusion

Winchester College is a truly international community that celebrates everyone’s individuality, talents and potential and offers regular training and career development opportunities. We embrace diversity and inclusion in the workplace and are committed to promoting a fair and supportive environment for all our employees. We work hard to create a culture where different perspectives are valued and our staff feel valued for their individuality and share a sense of belonging. Our aim is to reflect the diverse nature of society and of our pupil body.

Safeguarding

Winchester College is committed to safeguarding and promoting the welfare of children: applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers, and obtaining an Enhanced Disclosure and Barring Services certificate. Staff will receive appropriate safeguarding training which is regularly updated.

Sustainability

Both staff and pupils at Winchester College are committed to being the most sustainable school possible.