Waynflete Office Administrator

The Role

The Wayneflete Office Administrator role is a superb opportunity to gain experience in development and alumni relations in the education sector. The post is fundamental within the Waynflete Office, supporting the office’s fundraising and alumni relations activity. It will involve administrative tasks to support our financial and database processes, and our communications and events programme.

This role reports to the Head of Development Services and ultimately to the Bursar, whilst supporting all members of the Waynflete Office team. You will assist the Head of Development Services in project-related work aimed at ensuring that our systems best support the needs of our office and will be able to participate in office planning for fundraising activity and communications to achieve the best outcomes for MCS.

Responsibilities include, but are not limited to the following areas.

Office systems

Our Raiser’s Edge database underpins all we do. It means we can reliably contact, engage, research and ultimately secure financial support from members of our community. You will be trained to use Raiser’s Edge, which is widely used in the education sector, and will use that understanding of how our data, processes, and systems contribute to the office’s fundraising and engagement needs.

Stewardship responsibilities

You will work with the Head of Development Services to ensure that when gifts are made, thank you letters are written in a timely way and recorded to ensure all donors are appropriately stewarded.

Events and Communications

You will assist the Communications and Events Manager in the delivery of our communications to members of our community, as well as in the organisation of events.

Office Administration

• Preparing the agenda for, and taking and circulating minutes of, Waynflete Office meetings, which also include colleagues from the Archive and other colleagues whose activities intersect
• Assisting with purchase and sale of OW merchandise and carrying out the annual stock take
• Routine tasks, such as scanning and mailings, ordering stationery, photographs etc

Please see the Information Pack for more information.

The Candidate

We are looking for a team player with a positive, cheerful attitude and a willingness to become involved in the life of the school. The successful candidate will be able to demonstrate the following skills and attributes:

Essential

• High level of accuracy and attention to detail
• High level of numeracy
• Proficiency with programmes including Microsoft Word and Excel, and demonstrable ability to learn tools such as mail merge
• Excellent communication skills, both verbal and written
• Ability to move quickly between projects in a high-performance environment
• Ability to work independently and to organise and prioritise own work
• Strong interpersonal skills and calm under pressure
• The highest professionalism when it comes to working with personal and confidential information, sensitivity to privacy and data protections regulations
• Appreciation of education and fully supportive of Magdalen College School
• Appreciation and interest in the contribution that fundraising makes to the mission of Magdalen College School

Desirable

• Experience of working within a database environment
• Experience of working in an educational, development or communications environment would be an advantage
• A keen interest to develop in a fundraising and communications environment

Application Process

Candidates should submit the following two documents to the Recruitment Officer, Miss Yelena Molcanova (recruitment@mcsoxford.org), which can be found on the Job Vacancy link of the website (www.mcsoxford.org). To access Click here.

1. “MCS Application Form for Teaching and Support Staff” Form
2. CV (Curriculum Vitae)

All documentation should be sent no later than Friday 24th May, at midday; early applications are highly encouraged. Any applicants who submit just a CV will be automatically rejected. The school’s preferred method of communication is by email and it will not be necessary to send a hard copy of the documents by post.

References may be taken up in advance. If you do not wish references to be called for at this stage, please make that clear on the reference section of the application form.

We anticipate holding 1st round interviews the week commencing Monday 3rd June, followed by a potential 2nd round interview. We will be in contact with shortlisted candidates by telephone. Please be aware that all shortlisted candidates will be requested to complete a “Self-Disclosure” form before attending their interview.

Remuneration and Benefits

This is a permanent, full-time post with basic working hours from 8:15 until 17:00 Mon-Fri, including 1-hour unpaid lunch. However, job-share will also be considered, please indicate in your application if you would prefer a full time or job share position. This role is based on site, however, hybrid working will be considered.

Salary will be between £25,000 – £28,000 per annum depending on qualifications and experience.

Non-teaching staff are automatically enrolled in the school’s contributory Group Pension Scheme. This is a defined contribution pension scheme into which the employee contributes 5% of gross salary and the employer contributes 10%.

School fee remission is available for permanent staff sons and Sixth Form daughters who pass the entrance tests for the school, and is currently 50% pro rata subject to a minimum FTE of 50%. In addition, 20% fee remission pro rata is available for MCS staff who have daughters attending Headington Rye, subject to a minimum of 50% FTE.

There is a wide range of benefits on offer to staff, including a free lunch during term time and school holidays for all year-round staff, free private health insurance, free mortgage advice, complimentary use of school sports facilities as well as free entry into Oxford Botanical Gardens. Head to mcsoxford.org/vacancies to find out more.

Equal Opportunities

Magdalen College School recognises and is committed to ensuring applicants and employees from all sections of the community are treated equally regardless of race, gender, disability, age, sexual orientation, religion or belief, gender reassignment, marital and civil partnership status, or pregnancy and maternity. We welcome applications from all sections of the community.

Safeguarding Policy

Magdalen College School is committed to the safeguarding of pupils, and any offer of employment will be subject to an enhanced DBS disclosure, the receipt of satisfactory references, the school’s pre-employment medical questionnaire, plus sight of relevant original ID documentation and degree certificate(s). This role will be in regulated activity and will require a children’s barred list check as well as an enhanced DBS check. The enhanced DBS check is due to this role being exempt from the Rehabilitation of Offenders Act 1974.