School Officer

Position: School Officer - Administration (Parent Reception)
Commencing Date: 8 July 2024
Classification: Term Time, Permanent 
Hours: 25.50 hours per week 
Per Hourly Range: $32.29 - $33.66 per hour pending experience
Closing Date: Monday, 10 June 2024 unless filled prior

St Kieran's Catholic School, Mount Isa offers Prep to Year 6 and has a strong commitment to communication. The school prides itself on being familiar with every member of the school community, as well as being attuned to the individual needs of others. St Kieran's Catholic School boasts a long tradition of outstanding performance in academic, sporting and cultural arenas.

Townsville Catholic Education supports a diverse region extending from Townsville to the Burdekin and Whitsunday regions in the south, and north to Ingham and Halifax, south-west to Winton, and west to the border with the Northern Territory, encompassing Mount Isa and several small, isolated western towns and east to Palm Island. TCE provides a supportive, flexible working environment where care for the individual is an important part of our ethos.  We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission. 

About the role

St Kieran's Catholic School, Mount Isa is seeking an experienced and dedicated School Officer -Administration (Parent Reception). This Position is a term time, permanent position completing 25.50 hours per week. The position will commence Term 3 on the 8 July 2024.

The role of School Officer – Administration works in collaboration with the other Administration staff to support the effective coordination of the school office. As an initial point of contact, it is integral, the School Officer - Administration presents a professional image and creates a welcoming, warm and positive impression whether via phone, email or in person.

The School Officer – Administration will be required to undertake a broad range of administrative tasks to support the school community and will offer diversity within the scope of work being undertaken.

Key Accountabilities

The School Officer - Administration will represent the school in a professional, warm, friendly and efficient manner. Duties include:

• Support the delivery of operational tasks associated with reception and administration including:
  • Oversee the parent reception
  • Provide support to student reception
  • Mail management and distribution
  • Responding to incoming telephone and email enquiries
  • Dealing professionally with and directing enquiries of parents, visitors and contractors
  • Data entry to support registers and record management.
• Provide administration support that meets the day to day requirements of the school including:
  • Co-ordinate dissemination of information to staff and students
  • Production of documents – letters, registers, spreadsheets
  • Assist in the production of internal and external documents
  • Sort, prepare and file documents as required
  • Assist with banking and receipting of items.
• Support the delivery of tasks associated with community participation and school functions:
  • Assist with the organisation of school events
  • Arrange catering for school events
  • Assist in the production of event supplies and merchandise
  • Monitor and update the school website.
• Assist with financial and banking duties as requested.
• Support collegiate learning and development by embracing new ideas and sharing experience and learning.

Any other duties as reasonably requested to support the functionality of St Kieran’s Catholic School.

About You

Experience

• Previous experience providing generalist administrative support
• Demonstrated capacity to organise and prioritise a range of tasks and set priorities to meet deadlines in a busy office environment
• Demonstrated ability to work independently and as part of a team to deliver support
• Proven ability in providing accurate and informative assistance to staff, students and parents confidently.

Skills

• Ability to adapt to changing circumstances and embrace new ideas with enthusiasm
• Highly developed computer literacy skills with the ability to operate a variety of platforms including Google and Microsoft Office
• Organisational planning and coordination skills including the ability to demonstrate flexibility and manage demanding or competing deadlines.

Attributes

• Enthusiastic, motivated, energetic, with a proactive "can do" attitude
• Confident, well-presented and engaging with a personal warmth that engenders mutual respect with staff, parents and visitors
• Flexible and responsive to the needs of the school community and driven to achieve the best outcomes
• Willingness to learn and develop in a supported environment

Mandatory Criteria

• Current Working with Children Suitability Card - The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government
• Qualification at certificate level or equivalent knowledge and experience relevant to the position
• Current Driver’s Licence
• Ability to travel from time to time within the Catholic Diocese of Townsville
• Ability to perform the physical requirements of the role in a safe manner.

Desirable Criteria

• Certificate in Business Administration
• Previous experience in the education field would be considered advantageous.

What we offer

• • Competitive Hourly Rate
  • Annual Leave with 17.5% leave loading
  • Access to salary packaging options to maximise employee benefits and salary 
  • Modern facilities, equipment and resources
  • Access to long service leave after 7 years of continuous service
  • 14 Weeks’ paid parental leave
  • Deferred Salary Scheme
  • Access to corporate health schemes
  • Induction processes and professional learning programs
  • Access to Employee Assistance Program
  • Well-being programs and initiatives

How to apply

• Complete the application form including contact details (phone and email) of at least two professional referees
• Upload a cover letter addressing the skills, attributes and experience to support the key accountabilities of the role identified in the position description
• Upload a current resume

Please see the Position Description for more information. 

Applications during the shortlisting phase will be kept confidential. 

Applications close 3.00 pm Monday, 10 June 2024 unless filled prior.

View other vacancies here.