Administration Assistant

Position: Administration Assistant - First Nations Education Emerging Leaders Incentive Scheme
Salary Range: $68,513 - $70,662 per annum pro rata
Tenure: Full Time, Fixed Term
Commencing Date: Monday, 10 June 2024
Closing Date: Monday, 27 May 2024 unless filled prior

Townsville Catholic Education supports a diverse region extending from Townsville to the Burdekin and Whitsunday regions in the South, North to Ingham and Halifax, South-West to Winton, and West to the border with the Northern Territory, encompassing Mount Isa and several small, isolated western towns and east to Palm Island.

Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos.  We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission. 

About the role

Townsville Catholic Education Office is currently seeking an experienced and dedicated Administration Assistant - First Nations Education Emerging Leaders Incentive Scheme. This is a full time position (38 hours per week), commencing Monday, 10 June until Friday, 13 December 2024.

The primary responsibility of the role is to provide quality, timely and efficient coordination and administration support to the Emerging Leaders Project Officer and the Emerging Leaders Project team. The Administration Assistant – First Nations Education Emerging Leaders Incentive Scheme performs a full range of secretarial and administrative support functions, including prompt, courteous and effective communication with internal and external stakeholders to ensure the smooth and functional delivery of services.

The role holder will be required to maintain a high degree of discretion and confidentiality in the performance of all duties and the ability to prioritise the work demands from the Emerging Leaders Project Officer and Indigenous Education Advisers to ensure deadlines are met.

Key Accountabilities

• Assist the Emerging Leaders Project team to organise and facilitate various events throughout the year. This includes, but is not limited to bookings, quotes, and event logistics
• Organise and coordinate Emerging Leaders Incentive Level Packs, including the sourcing of items, communication with internal and external stakeholders regarding purchasing and delivery of items, logistics of getting these items to schools, and other associated tasks as required
• Ability to work as a team member with a high level of autonomy to manage daily workloads and to contribute towards achieving the goals of Townsville Catholic Education
• Proficiency in providing quality, timely and efficient coordination of general administration support in a busy environment
• Well-developed written and oral communication skills with the ability to interact and negotiate with a broad range of stakeholders and members of the public and parish
• Proficiency utilising information systems (G Suite) and the ability to rapidly acquire demonstrated proficiency in the application of other information systems
• Effective customer-focused service within a confidential working environment

About you

Experience

• Demonstrated experience with the provision of focused and professional administrative and secretariat support at high level
• Previous experience handling enquiries and responding with professionalism and sensitivity to requests for information and complaint management
• Previous experience displaying professional and effective interpersonal, communication and liaison skills with both internal and external stakeholders
• Experienced user in Microsoft Office applications (particularly Excel and Word), Google applications and database administrations.

Knowledge

• Conference and event organisation and associated protocols including catering and travel logistics
• Knowledge and ability to operate with a high degree of discretion and confidentiality in the performance of all duties.

Attributes

• Demonstrated ability to work under pressure and manage multiple tasks
• Supports productive relationships with a demonstrated ability to work as part of a team and independently
• Ability to organise work. Manage own time to meet deadlines, and be adaptable in response to changing priorities
• High level of attention to detail and recognition of the importance of accuracy in all aspects of the work
• Ability to show initiative, flexibility, solve problems and contribute to process improvement in a complex environment.

Mandatory Criteria

• Certificate Business Administration or Office Studies or equivalent relevant experience and/or education/training
• Current Driver’s Licence
• Ability to travel from time to time within the Catholic Diocese of Townsville
• Ability to perform the physical requirements of the role in a safe manner.

Desirable Criteria

• Previous experience in the education field would be considered advantageous.

Please refer to the Position Description for more information.

What we offer

• Competitive Salary
• Annual Leave with 17.5% leave loading
• Salary packaging options 
• Modern facilities, equipment and resources
• Access to long service leave after 7 years of continuous service
• 14 Weeks’ paid parental leave
• Deferred Salary Scheme
• Corporate health insurance 
• Induction, professional development and learning opportunities
• Wellbeing programs and initiatives

How to apply

• Please complete the application form including your two nominated professional referees (name, position title and email address)
• Upload a current resume 
• Upload a cover letter to support your application.

For further information regarding the remuneration package please contact TCEO Human Resources recruitment@tsv.catholic.edu.au

Applications close: 3.00pm Monday, 27 May 2024 unless filled prior.

Applications during the shortlisting phase will be kept confidential.

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