Administration Assistant to the Directors

Position: Administration Assistant to the Directors
Salary Range: $63,963 to $65,972 per annum pending experience
Tenure: Full Time, Permanent
Commencing Dates: Monday, 10 January 2022
Closing Date: Sunday, 31 October 2021

Townsville Catholic Education supports a diverse region extending from Townsville to the Burdekin and Whitsunday regions in the South, North to Ingham and Halifax, South-West to Winton, and West to the border with the Northern Territory, encompassing Mount Isa and several small, isolated western towns and east to Palm Island.

Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos.  We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission. 

Townsville Catholic Education is currently seeking an Administration Assistant to support both the Director of Catholic Identity and Indigenous Education Services, and the Director of Learning and Teaching.  This role is a Full Time, Permanent position commencing Monday, 10 January 2021.

About the role

The primary responsibility of the role is to provide timely and efficient coordination and administrative support to the Director of Catholic Identity and Indigenous Education Services and the Director of Learning and Teaching. The Administrative Assistant performs a full range of secretarial and administrative support functions, including prompt, courteous and effective communication with internal and external stakeholders, to ensure the smooth and functional delivery of services.

The role will be required to maintain a high degree of discretion and confidentiality in the performance of all duties and the ability to prioritise the work demands from the Director of Catholic Identity and Indigenous Education Services and Director of Learning and Teaching to ensure deadlines are met.

Key Accountabilities

• Success in undertaking general administration duties in a busy environment across two directorates
• Effective customer-focused service within a confidential working environment
• Well-developed written and oral communication skills with the ability to interact and negotiate with a broad range of stakeholders and members of the public and the parishes
• Proficiency utilising information systems such as Google Suite and the ability to rapidly acquire demonstrated proficiency in the application of other information systems
• Ability to work as a team member with a high level of autonomy to manage daily workloads across the directorates and to contribute towards achieving the goals of TCE.

About you

Experience

• Demonstrated experience with the provision of focussed and professional administrative, and secretariat support at a high level
• Previous experience handling enquiries and responding with professionalism and sensitivity to requests for information and complaint management
• Previous experience displaying professional and effective interpersonal, communication and liaison skills with both internal and external stakeholders
• Experienced user in Microsoft Office applications (particularly Excel and Word), Google applications and database administration

Knowledge

• Conference and event organisation and associated protocols including catering and travel logistics
• Knowledge and ability to operate with a high degree of discretion and confidentiality in the performance of all duties

Skills

• Demonstrated ability to work under pressure and manage multiple tasks
• Supports productive relationships with a demonstrated ability to work as part of a team and independently
• Ability to organise work, manage own time to meet deadlines, and be adaptable in response to changing priorities
• High level of attention to detail and recognition of the importance of accuracy in all aspects of the work
• Ability to show initiative, flexibility, solve problems and contribute to process improvement in a complex environment

Mandatory Criteria

• Current Working with Children Suitability Card - The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by the Queensland Government
• Current Driver’s Licence
• Ability to travel from time to time within the Catholic Diocese of Townsville
• Ability to perform the physical requirements of the role in a safe manner

Desirable Criteria

• Previous experience in the education field would be considered advantageous

Some employees may be subject to pre-employment medical assessments during the selection process. Depending on the nature of the role, it may be necessary for successful applicants to be immunised against certain preventable diseases in order to minimise the risk of transmission.

What we offer

• Competitive Annual Salary starting: $63,963 to $65,972 per annum pending experience
• 4 Weeks Annual Leave with 17.5% leave loading
• Salary packaging options 
• Modern facilities, equipment and resources
• Superannuation up to 12.75% employer contribution (in a co-contribution arrangement)
• Access to long service leave after 7 years of continuous service
• 14 Weeks’ paid parental leave if eligible
• Deferred Salary Scheme
• Corporate health insurance 
• Induction, professional development and learning opportunities
• Wellbeing programs and initiatives

How to apply

1. Please complete the application form below
2. Upload a current resume 
3. Upload a cover letter to support your application.

Please refer to the Position Description for more information.

• For further information regarding the remuneration package please contact TCEO Human Resources recruitment@tsv.catholic.edu.au.

Applications close 5pm Sunday, 31 October 2021.

Applications during the shortlisting phase will be kept confidential.

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