Administration Assistant

Position: Administration Assistant - Indigenous Education
Salary Range: $63,963 to $65,972 per annum pending experience
Tenure: Full Time, Permanent
Commencing Date: Monday, 17 January 2022
Closing Date: Monday, 13 December 2021

Townsville Catholic Education supports a diverse region extending from Townsville to the Burdekin and Whitsunday regions in the South, North to Ingham and Halifax, South-West to Winton, and West to the border with the Northern Territory, encompassing Mount Isa and several small, isolated western towns and east to Palm Island.

Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos.  We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission. 

Townsville Catholic Education is currently seeking an Administration Assistant - Indigenous Education to support both the Indigenous Education Advisers and Indigenous Education Services Team. This is a Full Time, Permanent position commencing on Monday, 17 January 2022.

About the role

The Administration Assistant – Indigenous Education performs a full range of high quality secretarial and administrative support to the Indigenous Education Advisers and Indigenous Education Services Team including providing prompt, courteous and effective communication with internal and external stakeholders to ensure the smooth and functional delivery of services.

Key Accountabilities

• Ability to work as a team member with a high level of autonomy to manage daily workloads and to contribute towards achieving the goals of Townsville Catholic Education
• Proficiency in providing quality, timely and efficient coordination of general administration support in a busy environment
• Well-developed written and oral communication skills with the ability to interact and negotiate with a broad range of stakeholders and members of the public and parish
• Proficiency utilising information systems (G Suite) and the ability to rapidly acquire demonstrated proficiency in the application of other information systems
• Liaise with IEAs to:
  • maintain Indigenous Education Advisers’ (IEA’s) diaries, emails and messages
  • arrange and manage IEA travel and accommodation bookings as required
  • assist IEAs to prepare for professional development days, conferences and workshops
  • arrange maintenance for TCEO cars including service bookings, repair and replacements
• Coordinate the necessary resources required for the efficient planning and running of meetings, Professional Development (PD) Days and events
• Prepare, manage and minute Indigenous Education Team and IEAC Team meetings
• Liaise with internal and external clients, organisations and Traditional Owners / Groups to obtain or provide information where appropriate
• Communicate with school personnel to arrange and manage school visits, meetings, events, bookings
• Work with minimal instruction and supervision
• Maintain a high degree of professionalism and confidentiality in all areas of work
• Attend appropriate training to maintain level of skill and keep up to date with emerging technologies
• Abide by the Statement of Principles for Employment in Catholic schools, the Staff Code of Conduct and other Diocesan guidelines
• Other duties as required within the scope of the role
• Order catering, set up and cleaning up before and after PDs at TCEO
• Organise distribution of information and resources as required to schools or community
• Produce booklets, activity sheets, flyers, schedules, charts using Google and Microsoft Suites
• Compose correspondence and produce letters and documents given in draft
• Maintain and update databases and online filing systems and run reports as required

About you

Experience

• Provision of focussed and professional administrative and secretariat support at a high level
• Handling enquiries and responding with professionalism and sensitivity to requests for information and complaint management
• Interpersonal, communication and liaison skills with both internal and external stakeholders
• User of Google suite of applications and database administrations as well as Microsoft Office applications (particularly Excel and Word).
• Collaborating with teams and individuals
• Planning and preparing resources
• Think logically and use ingenuity to overcome difficulties and suggest/implement solutions
• Ability to operate with a high degree of discretion and confidentiality in the performance of all duties.

Skills

• Conference and event organisation and associated protocols including catering and travel logistics
• Modern office practices and procedures
• Strong organisational and time management skills to prioritise workloads, meet deadlines and flexibility to change when the need arises

Attributes

• Demonstrated ability to work under pressure and manage multiple tasks
• Supports productive relationships with a demonstrated ability to work as part of a team and independently
• Ability to organise work, manage own time to meet deadlines and be adaptable in response to changing priorities
• High level of attention to detail and recognition of the importance of accuracy in all aspects of the work
• Ability to show initiative, flexibility, solve problems and contribute to process improvement in a complex environment.
• Well-developed and demonstrated communication and interpersonal skills

Mandatory Criteria

• Current Working with Children Suitability Card or eligibility to obtain same *
• Current Driver’s Licence
• Ability to travel from time to time within the Catholic Diocese of Townsville
• Ability to perform the physical requirements of the role in a safe manner.
• It is a requirement of this role that you are fully vaccinated against COVID-19. Please note proof of vaccination (MyGov Medicare Vaccination Certificate or Medical Certificate) will be required as a pre-commencement document.

Desirable Criteria

• Certificate III or higher in Business Administration or equivalent

What we offer

• Competitive Annual Salary starting: $63,963 to $65,972 per annum pending experience
• 4 Weeks Annual Leave with 17.5% leave loading
• Salary packaging options 
• Modern facilities, equipment and resources
• Superannuation up to 12.75% employer contribution (in a co-contribution arrangement)
• Access to long service leave after 7 years of continuous service
• 14 Weeks’ paid parental leave if eligible
• Deferred Salary Scheme
• Corporate health insurance 
• Induction, professional development and learning opportunities
• Wellbeing programs and initiatives

How to apply

Please complete the application form below

Upload a current resume 

Upload a cover letter to support your application.

Please refer to the Position Description for more information.

For further information regarding the remuneration package please contact TCEO Human Resources recruitment@tsv.catholic.edu.au.

Applications close 5pm Monday, 13 December 2021.

Applications during the shortlisting phase will be kept confidential.

View other vacancies here.