School Office Manager
British School of Bucharest
Romania
- Quick apply
- Expired
- Job type:
- Full Time, Permanent
- Start date:
- January 2019
- Apply by:
- 31 December 2018
Job overview
Job Title: School Office Manager
Reporting to: Head of Enterprise
Leads & Manages: School Office/ Administration
Liaise with: Facilities, Admissions, Finance, Catering, IT
The holder of this position must act professionally, while carrying out the responsibilities and tasks mentioned below, thereby promoting the interests of the students and the school.
Administration Management
• Manage the team office administrative, a function that includes:
• To prepare the Parents Portal, with the assistance of IT and to check the correct options for the children, according to their age
• To send out communications to parents
• To extract from the Portal and to send to the teachers the initial registrations, after the Portal is closed
• To communicate to the teachers the options for children who do not meet the age criteria and get confirmation for them
• To send to the Finance Department the registrations and request the invoices
• To send the invoices to the parents and chase up on payments
• To send the communication to the parents regarding the preferred slot for Clubs lessons and to assist the teachers in preparing the Clubs lessons schedule
• To send to the parents the final schedule, with the complete details about their children's lessons
• To inform the bus coordinator of the children's schedule, regarding those children that are registered for the transportation service
• To inform the teachers when the children are absent from lessons
• To inform the parents on any cancellations or changes to the program
• Design and maintain administrative systems (Isams, Zoho, Sudo, IPMI, Parents Portal, etc), in accordance with the school guidelines and goals.
• Manage systems and link processes that interact across the school, ensuring that each link is connected and completed.
• Define responsibilities, information and support for office staff
• Establish and use effective methods to review and improve administrative tasks.
• Use data analysis, evaluation and reporting systems effectively, by ensuring that the systems are streamlined to maximise efficiency and avoid duplication.
• Policies & procedures, Office Handbook
• Be the first point of contact for parents seeking sensitive information about school administrative matters.
Information Systems Management
Duties also include :
• Ensuring that resources, support and training is provided, to enable work colleagues to make the best use of available ICT for Administrative purposes.
• Ensuring that contingency plans are in place, in the case of technical failures for Administrative purposes (e.g. Stay in contact with parents).
• Ensuring that information systems are efficient, for both the online systems for parents and the intranet for staff.
Competences
• Management skills & team management
• Communication skills
• Customer service skills
• Goal Orientated
• Proactive
• Analytical skills
About British School of Bucharest
- British School of Bucharest
- 42 Erou Iancu Nicolae Street, Voluntari
- Ilfov County
- 077190
- Romania
The British School of Bucharest is a British-Curriculum school located to the north of Bucharest, the capital of Romania. Our campus extends over a splendid area of over 2 hectares where trees and flowers surround the school buildings and the sports fields. The British School of Bucharest offers a wealth of opportunities for learning in superbly resourced classrooms, well-equipped laboratories, dedicated libraries for Primary and Secondary students and outstanding outdoor spaces. This exceptional environment is home to state of the art educational, sporting and artistic facilities. We continue to invest in the latest technology, where appropriate, to bring real-life learning experiences and opportunities for personal growth. Key concepts are presented in ways that enable visual, auditory, and kinaesthetic learners to grasp them.
Through the National Curriculum for England, our students are exposed to many innovative Science, Technology, Engineering, Art and Mathematics (STEAM) opportunities. These provide invaluable practical experiences that nourish the skills of creativity, flexibility and collaboration and he
lp our students prepare for the future workplace – for jobs that may not currently exist.
The school’s loyal and experienced native English-speaking teachers, working within a British-Curriculum school, plan practical, high-quality and child-centred lessons focused on active learning where a culture of mutual respect and support is valued along with high achievement.
In an ‘Era of Change’, we value highly the importance of working in partnership with our students to develop their independent thinking, to build their own learning pathways and to discover their passions, creativity and interests. The British School of Bucharest is the only British School in Romania rated as ‘excellent’ for both “the quality of pupils’ learning and achievements” and “the quality of pupils’ personal development”. For the British School of Bucharest, passion for excellence is a driving force each day and our students regularly win prizes in a broad range of international and local competitions.
The 2018 Independent School Inspectorate (ISI) report concludes that “The good progress of BSB students is a result of teaching that is well-planned and effectively delivered” and assesses the British School of Bucharest as “excellent” in educational quality. The key findings are that “the quality of pupils’ learning and achievement is excellent” and that “the quality of pupils’ personal development is excellent”. This is an outstanding result for the school, driven by our teachers and leadership team. The ISI report also makes clear that “Good behaviour in lessons results from motivating teaching which reflects teachers’ extensive subject knowledge and understanding of the pupils’ needs. Appropriate teaching methods lead to effective learning throughout the school”.
We pride ourselves in having created a school where every student is cared for, respected, treated equally and is a confident, motivated, active and enquiring contributor to our BSB family.
The British School of Bucharest is recognised as a British School Overseas (BSO) via the Independent Schools Inspectorate (ISI) and is accredited by the Romanian Agency for Quality Assurance in Education (ARACIP).
We are also members of the Council of British International Schools (COBIS), the British Romanian Chamber of Commerce and the American Chamber of Commerce in Romania.
The British School of Bucharest is a COBIS Training School. The British School of Bucharest is registered as a Cambridge International School.
See here the BSB School Prospectus.
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