School Office Manager, Romania

Closing date:

British School of BucharestRomania

Date posted:
Contract type: Full Time
Salary: Undisclosed
Contract term: Permanent

Job Title:  School Office Manager

Reporting to: Head of Enterprise

Leads & Manages: School Office/ Administration

Liaise with: Facilities, Admissions, Finance, Catering, IT

The holder of this position must act professionally, while carrying out the responsibilities and tasks mentioned below, thereby promoting the interests of the students and the school.

Administration Management

• Manage the team office administrative, a function that includes:

• To prepare the Parents Portal, with the assistance of IT and to check the correct options for the children, according to their age

• To send out communications to parents

• To extract from the Portal and to send to the teachers the initial registrations, after the Portal is closed

• To communicate to the teachers the options for children who do not meet the age criteria and get confirmation for them

• To send to the Finance Department the registrations and request the invoices

• To send the invoices to the parents and chase up on payments

• To send the communication to the parents regarding the preferred slot for Clubs lessons and to assist the teachers in preparing the Clubs lessons schedule

• To send to the parents the final schedule, with the complete details about their children's lessons

• To inform the bus coordinator of the children's schedule, regarding those children that are registered for the transportation service

• To inform the teachers when the children are absent from lessons

• To inform the parents on any cancellations or changes to the program

• Design and maintain administrative systems (Isams, Zoho, Sudo, IPMI, Parents Portal, etc), in accordance with the school guidelines and goals.

• Manage systems and link processes that interact across the school, ensuring that each link is connected and completed.

• Define responsibilities, information and support for office staff

• Establish and use effective methods to review and improve administrative tasks.

• Use data analysis, evaluation and reporting systems effectively, by ensuring that the systems are streamlined to maximise efficiency and avoid duplication.

• Policies & procedures, Office Handbook

• Be the first point of contact for parents seeking sensitive information about school administrative matters.

Information Systems Management

 Duties also include :

• Ensuring that resources, support and training is provided, to enable work colleagues to make the best use of available ICT for Administrative purposes.

• Ensuring that contingency plans are in place, in the case of technical failures for Administrative purposes (e.g. Stay in contact with parents).

• Ensuring that information systems are efficient, for both the online systems for parents and the intranet for staff.


• Management skills & team management

• Communication skills

• Customer service skills

• Goal Orientated

• Proactive

• Analytical skills

Job location

More about British School of Bucharest
Type: Mainstream School
Phase: All-through
Funding status: State
Gender: Mixed
Age Range: 2 - 18 years
Address: 42 Erou Iancu Nicolae Street, Voluntari, Ilfov County, 077190, Romania
Telephone: +40 21 267 89 19
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