School Officer

Position: School Officer - Administration and Finance
Commencing Date: As soon as possible
Classification: Term Time, Permanent
Hours: 30 hours a week over 4 days
Salary Range: $32.32 - $33.33 per hour pending experience
Closing Date: Friday, 29 October 2021 unless filled prior

St Joseph's Catholic School, Cloncurry offers a high quality curriculum and schooling experience for students from Prep to Year 9. The school was founded in October 1909, some months after Mother Mary MacKillop decided to send a community of her Sisters of St Joseph to the town. In the early years, schooling took place in the presbytery, in a shed and in the church until a school was opened in 1913. Today we are still influenced by the life and work of St Mary MacKillop and the Josephite Sisters as we endeavour to “Never see a need without doing something about it”.

Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos.  We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission. 

About the role

St Joseph's Catholic School, Cloncurry is seeking an experienced and dedicated School Officer - Administration and Finance. This role is a Term Time, Permanent position completing 30 hours a week over 4 days commencing as soon as possible.

The role of School Officer – Administration and Finance  will provide support to the Principal with the administrative and financial functions of the school, demonstrating a high level of self-initiative, flexibility and dependability.

The School Officer – Administration and Finance will be required to liaise with visitors, parents, staff and students to the College. The incumbent will present a professional image and create a welcoming, warm and positive impression. As the initial point of contact for many key stakeholders, the School Officer - Administration and Finance will deliver high quality customer service.

Key Accountabilities

The School Officer – Administration and Finance will be highly organised and demonstrate a high degree of attention to detail. Typical duties include but are not limited to:

• Responsibility for all financial records, including ensuring the accuracy of data in the financial management system, bank reconciliations, preparation of BAS and monthly financial statements, assisting with annual budget preparation and assisting with the collection of fees
• Administer the school finance administration package
• Respond to GST enquiries, financial management and reporting requirements
• Provide support in census reporting requirements
• Preparation of financial reports to support audit
• Carry out a wide range of school administration duties including record management and reception
• Providing information and responding to enquiries from the school community
• Any other tasks as reasonably requested by the Principal
• Assist with the delivery of tasks associated with community participation and school functions:
  • Provide high level assistance with the organisation of school events
  • Coordinate catering for school events
  • Coordinate the production of event supplies and merchandise
  • Monitor, review and update the school website ensuring accuracy and attention to detail.
• Provide high quality and timely administration support that meets the day to day requirements of the school including:
  • Executive support to the Principal and Senior Leadership team as required
  • Provide a point of coordination for the Principal, including management of calendar and appointments
  • Co-ordinate the dissemination of information to staff, families and students both routine and as required
  • Author and editing of documents – letters, registers, spreadsheets
  • Assist in the production of internal and external documents
  • Ensure all documents are adequately filed in accordance with school systems and processes
  • Assist with banking and receipting of items
• Manage the delivery of operational tasks associated with reception and administration including:
  • Mail management and distribution
  • Provide timely and accurate response to incoming telephone and email enquires
  • Coordinate and direct enquiries of parents, visitors and contractors as necessary
  • Data entry to support the compliance and accuracy registers and record management
• Assist with financial and banking duties as requested
• Any other duties as reasonable requested to support the functionality of the school
• Support collegiate learning and development by embracing new ideas and sharing experience and learning

About you

Experience

• Demonstrated experience in an operational/administrative support position, preferably within a corporate services function, with the provision of focussed professional, administrative and secretariat support at a high level
• Advanced knowledge of office procedures and practices with the ability to identify and implement improvements
• Experience and proficiency in the use of Google and Microsoft Office Suites at an advanced level
• Demonstrated experience of contemporary office procedures and practices with the ability to identify and implement improvements
• Relevant financial administration experience including GST and preparation of BAS
• Demonstrated experience in carrying out financial accounting capabilities
• Relevant administration experience including the use of financial software programs
• Demonstrated experience in a customer service role

Skills

• Knowledge of GST as it applies to schools
• Knowledge of bad debt/accounts receivable management
• Highly developed computer literacy with the ability to operate a variety of platforms.
• Demonstrated knowledge of meeting procedures, protocols and planning
• Conference and event organisation and associated protocols including catering and travel logistics
• Knowledge of record management systems.
• Ability to exercise discretion and judgement whilst achieving outcomes within time constraints

Attributes

• Supports productive relationships with a demonstrated ability to work as part of a team and independently
• Ability to organise work, manage own time to meet deadlines, and be adaptable in response to changing priorities
• High level of attention to detail and recognition of the importance of accuracy in all aspects of the work
• Ability to show initiative, flexibility, solve problems and contribute to process improvement in a complex environment
• Enthusiastic, energetic, flexible with a proactive attitude

For more information, please refer to the Position Description.

What we offer

• Competitive Salary Range: $32.32 - $33.33 per hour pending experience
• Annual Leave with 17.5% leave loading
• Access to salary packaging options to maximise employee benefits and salary 
• Modern facilities, equipment and resources
• Access to additional Employer Superannuation Contributions
• Access to long service leave after 7 years of continuous service
• 14 Weeks’ paid parental leave
• Deferred Salary Scheme
• Access to corporate health schemes
• Induction processes and professional learning programs
• Access to Employee Assistance Program
• Leadership development opportunities
• Wellbeing programs and initiatives

How to apply

• Complete the application form
• Upload a cover letter addressing the skills, attributes and experience to support the key accountabilities of the role identified in the position description
• Upload a current resume including contact details (phone and email) of at least two professional referees

Applications during the shortlisting phase will be kept confidential. 

Applications close 5pm Friday, 29 October 2021 unless filled 

View other vacancies here.