After staff interviews, what records must we keep relating to the unsuccessful applicants and for how long? Should we keep a record of the reasons for our decision?
There is no legal requirement to retain any records of these events, but it is wise to do so, at least for a year. If an appointment is challenged on the grounds of race or gender discrimination, it will be important to have evidence to show what criteria were used in determining the appointment and to show they were applied. A note made at the time would be invaluable. Where members of the appointing panel make notes or "score" applicants against the criteria, they could be invited to leave them on the file.