A practical pack of six editable resources for Heads of Year and pastoral leaders managing parent and carer communication in secondary schools. Designed to reduce the time spent preparing for difficult conversations, writing careful emails, recording meetings and chasing follow-up actions. Included in the ZIP: Parent Conversation Preparation Sheet Parent Conversation Language Guide Parent Email Template Library with 12 adaptable emails Parent Meeting Record and Action Plan Parent Communication Follow-Up Tracker in Excel, with automated due dates, overdue flags and a simple dashboard Parent Communication Escalation Wording Bank The resources support calls, meetings, positive contact, concerns, attendance, behaviour, wellbeing, SEND, complaints and professional escalation. Every file is fully editable, so wording and processes can be adapted to your school. Files supplied: five editable Word documents, one editable Excel tracker and a short README. Suitable for Heads of Year, pastoral leaders, tutors, behaviour teams, attendance teams and senior leaders in UK secondary schools. The pack supports professional judgement and should be used alongside your school’s safeguarding, complaints and data-protection procedures.

Starting as a Head of Year can feel relentless. This practical action guide gives new pastoral leaders a clear roadmap for their first 100 days, helping the important work stay visible when the day-to-day role gets busy. The five-page guide breaks the first 14 weeks into four manageable phases: Before you start: Weeks -2 to 0 Foundation: Weeks 1-3 Building: Weeks 4-8 Embedding: Weeks 9-14 It includes more than 50 practical actions covering handover, safeguarding, tutor teams, attendance, behaviour, parent contact, visibility, pastoral systems, strategic planning and professional reflection. Each phase contains: Clear, tickable actions Suggested timings and priorities Space for personal reflection A final notes page for school-specific planning Suitable for new Heads of Year, pastoral leaders, key stage leaders and colleagues preparing to step into the role. It can also support induction and mentoring. You will receive: One fully editable Microsoft Word document One print-ready PDF The wording is school-agnostic and can be adapted to match your own systems, staffing and calendar. Please note: this guide is also included in the full Head of Year Toolkit. If you already own the Toolkit, you do not need to purchase this resource separately.

A pack of 10 editable PowerPoint tutor time activities for secondary schools, designed for 20-minute form time sessions.

This Head of Year Assembly Pack includes 16 ready-to-use assemblies designed for UK secondary schools. It is ideal for Heads of Year, pastoral leaders, assistant/deputy heads, form tutors and anyone responsible for delivering year group assemblies. The pack includes editable PowerPoint assemblies and supporting script documents where available. Topics include: Start of Year expectations Attendance Resilience and growth mindset Anti-Bullying Week Online safety Transition and moving on Disability awareness Vaping Social media, group chats and online conflict Attendance reset after a break Options, pathways and making good choices Clubs, enrichment and joining in Standards reset Respectful relationships and everyday language Exam pressure and revision that works Year 7 belonging and friendship These assemblies are designed to be calm, practical and easy to adapt. They are written for real pastoral use, with clear messages, student-friendly language and no gimmicky activities. Best for: Heads of Year Pastoral leaders KS3 and KS4 year teams Tutor teams Secondary school assemblies Behaviour, attendance and culture work Files included: PowerPoint assembly decks Supporting scripts / delivery notes Pack guidance / readme document

A complete editable toolkit for Heads of Year and pastoral leaders, including attendance, behaviour, intervention, parent communication, tutor team and strategic planning templates. The Head of Year Toolkit is a complete set of 18 editable templates designed to help Heads of Year, aspiring pastoral leaders and secondary pastoral teams organise the role with more clarity and confidence. If you are stepping into the role, preparing for a Head of Year interview, inheriting a year group, managing tutors, tracking students, contacting parents or trying to make sense of attendance and behaviour patterns, this pack gives you practical documents you can adapt straight away. The resources are fully editable and can be used in Microsoft Word/Excel or uploaded to Google Drive and opened as Google Docs/Sheets. What is included: Getting Started First 100 Days Action Guide Year Group Handover Template HOY Role Overview and Self Audit Tutor Team Management Weekly Tutor Meeting Agenda Half Termly Programme Planner Assembly Planning Template Tutor Development Session Planner Student Tracking Student Concern Log Focus 5 Intervention Tracker Behaviour Monitoring Tracker Attendance RAG Dashboard Communication Parent Contact Log Positive Postcard Tracker Parent Meeting Notes Template Safeguarding Pass Up Template Strategic Planning Year Group Improvement Plan Data Review and Action Planning End of Year Pastoral Report Useful for: New Heads of Year Aspiring pastoral leaders Assistant Heads of Year Progress leaders and year leaders Pastoral teams in secondary schools Anyone preparing for a Head of Year interview Why this pack is useful: The Head of Year role can quickly become reactive. This toolkit helps you create simple systems for tracking concerns, planning interventions, recording parent contact, supporting tutor teams and reviewing year group priorities. It is practical rather than theoretical, and designed around the day-to-day work of pastoral leadership. File format: Word documents (.docx) Excel spreadsheets (.xlsx) README guidance file Please note: These resources should be adapted to your own school context and used alongside your school policies, safeguarding procedures and data protection expectations. From: headofyear.co.uk

This free sample pack includes two editable tutor time activities for secondary form time. Included activities: The Monday Mood Map One News Story, Three Questions Each activity is designed for a 20-minute form time session and includes clear student-facing slides with a simple tutor structure. These activities are taken from Tutor Time Slides Pack 1, which contains 10 editable PowerPoint tutor time activities for secondary schools. Suitable for Heads of Year, pastoral leaders, form tutors and tutor time coordinators.