Incident reporting system

Our incident reporting software for schools simplifies the documentation process with intuitive forms and workflows. Staff can quickly record incident details, upload supporting photos and categorise issues by type, location and severity - all from a single easy-to-use interface. This standardised approach ensures consistent and thorough documentation of every incident.

When incidents occur, time is critical. AssetWhere's school emergency incident tracker automatically notifies relevant personnel through customisable alerts. Maintenance teams, safety officers, and administrators receive immediate updates, enabling them to respond promptly to urgent situations and resolve issues efficiently.

Our robust facility incident management system allows you to monitor the complete lifecycle. You can track response times, assigned personnel and resolution status from the initial report to resolution. This end-to-end visibility helps identify recurring issues and measure the effectiveness of your response protocols.

Generate detailed reports to analyse incident patterns and trends across your campus. Our powerful reporting tools allow you to filter data by location, incident type, time period, etc. These insights enable data-driven decisions to improve safety protocols and resource allocation.

The intuitive dashboard visually presents critical incident information, with colour-coded severity indicators and status updates. Even staff with minimal technical expertise can easily navigate the system, ensuring widespread adoption across your school.

Define custom workflows that automatically route incidents to the appropriate teams based on type, location or severity. This automation reduces response times and ensures that no incident falls through the cracks, regardless of when or where it occurs.

By implementing a structured approach to incident management and response for education, schools can identify potential hazards before they escalate. The system enables proactive maintenance and safety measures, creating a safer environment for students, staff and visitors.

Eliminate paper-based processes and disjointed communication channels. AssetWhere’s facility incident management system centralises all incident-related information, reducing administrative burden and allowing staff to focus on resolving issues rather than managing paperwork.

Transform incident data into actionable insights. Identify recurring issues, high-risk areas and seasonal patterns through comprehensive analytics. This intelligence enables strategic resource allocation and preventive measures that can help reduce incident frequency.

Meet your record-keeping obligations with comprehensive safety incident documentation for schools. Maintain detailed incident histories that satisfy insurance requirements, government regulations and accreditation standards without additional administrative effort.

By identifying and addressing minor issues before they escalate, schools can avoid costly emergency repairs and extend the lifespan of valuable assets. Integrating with asset management creates a holistic approach to facility maintenance that optimises the budget.

Our mobile-friendly platform allows you to report and manage school incidents from anywhere. Staff can document issues on the spot using smartphones or tablets, capturing essential details and photos while observing the incident firsthand. This mobility ensures accurate, timely documentation.

Unlike standalone solutions, AssetWhere's incident reporting connects seamlessly with your existing school management systems. It now integrates with SYN accounts payable via an API that transfers approved invoices from AssetWhere FM to SYN for contractor payments. This integration enables the sharing of both incident and financial data across platforms, fostering a unified operational approach that enhances departmental efficiency.

Fettes College used AssetWhere to create a site map of the entire campus layout, buildings and services to aid facilities management and safety. Accurate fire evacuation maps for all areas of its complex grounds were also created, improving the safety of visitors, staff and its boarding students.

Beaconhills College in Victoria, Australia is an open-entry, co-educational college offering holistic education opportunities from Early Learning to Year 12. Established in 1982 in Pakenham, it began with 34 students and has grown to have a community of approximately 3500 students and 500 staff across two campuses and six hectares of land.