AssetWhere
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Tes AssetWhere

The property management system that gives schools confidence

Proactively manage your school campus and maximise the longevity of your assets with our innovative system.

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School property managers being linked in one system

  • See the bigger picture

    Visualise every detail of your buildings, rooms, services, assets and grounds at the click of a button, manage risk and get the most out of your school facilities.

  • React with confidence

    When things go wrong, respond with confidence – AssetWhere gives your team the information they need to pre-empt and safely manage property, asset and facilities challenges in real time.

  • Effortlessly manage your resources

    Coordinate internal and external facilities management teams working on site at the click of a button – to keep your school performing at the highest level.

Manage your property effectively

Our powerful cloud-based school property management system helps you visualise, map, plan and manage your property and asset risks.

  • Discover, collate, verify and visualise your critical property information
  • See every detail of your buildings, rooms, services, assets, and grounds
  • Easily share plans with architects and consultants to manage design, construction and maintenance projects
  • Plan and schedule ongoing maintenance activities
  • View thematic mapping and colour coding by room to support accommodation reviews and grant applications
  • A community of integration partners to build your own ecosystem

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A laptop showing a schools layout

Manage risk and compliance

Create an up-to-date Visitors map, evacuation diagrams and community maps to guide visitors to key locations and help them remain safe while on the school campus.

  • View integration and visualisations of “traditionally isolated data” – tree reports, asbestos registers and areas subject to compliance
  • Support Master Planning processes by considering risks and constraints through a current detailed view of your campus
  • Manage induction, certification and site access for contractors via the check-in app
  • Create community maps and emergency diagrams including Emergency Access and Fire Services plans, Essential Services Shut-off locations, Sports Field Guide with summer and winter layouts and Outdoor Education Sites

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A pair of hands holding a school's blueprint plans

One-click function

AssetWhere allows schools to see critical details about their site, building, room and asset features via simple ‘one-click’ query functions, including:

  • Room names and space numbering
  • Dimensions
  • Documents and photographs
  • Construction and finish details
  • Important assets including critical underground services – providing your schools very own “dial before you dig”
  • Refurbishment dates
  • Room availability and utilisation rates
  • Ownership

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A teacher successfully looking at a schools blueprint plans

Asset lifecycle management

AssetWhere facilities management lets you manage the full lifecycle of each of your assets – from building conception and design to capital works, ongoing maintenance and end of life.

It also supports:

  • Fully documented audit trail to support every stage of the life cycle, including each individual room and asset.

  • Manage your entire asset portfolio, where real-time data drives your decision-making.

  • Send work requests to your contractors via the app – including full asset history and work instructions in one place.

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Teachers discussing their schools finances and blueprints

More features

  • Predictive maintenance planning for schools

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  • Maintenance cost analytics for schools

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  • Capital planning integration

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  • Mapping archive for schools

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  • Fire safety system tracking

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  • Security infrastructure management

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  • QR hotspot incident reporting

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  • Incident reporting system

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  • Safety standards documentation

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  • Regulatory compliance tracking for schools

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School stories

  • Fettes College logo card

    Fettes College, Scotland

    Fettes College used AssetWhere to create a site map of the entire campus layout, buildings and services to aid facilities management and safety. Accurate fire evacuation maps for all areas of its complex grounds were also created, improving the safety of visitors, staff and its boarding students.

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  • Beaconhills College logo card

    Beaconhills College, Victoria, Australia

    Beaconhills College in Victoria, Australia is an open-entry, co-educational college offering holistic education opportunities from Early Learning to Year 12. Established in 1982 in Pakenham, it began with 34 students and has grown to have a community of approximately 3500 students and 500 staff across two campuses and six hectares of land.

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What schools are saying

  • AssetWhere FM creates efficiency and saves time and money beyond expectations. It’s ease of use allows new staff to quickly learn and become proficient in issuing and logging jobs to contractors.

    Jesie Montgomery, Property Manager Assistant,
    Beaconhills College, Australia

  • There’s so much you can do with it and we will continue to tailor and develop our AssetWhere system to enable us to get the best use from the products. With AssetWhere the more you put in, the more you get out!

    Scott Crawford, Health and Safety Officer,
    Fettes College

  • Bringing AssetWhere on board means all the data can be found in one convenient place – not ‘one’ head – with hugely improved ease of access and capability. The increased efficiencies have brought about major savings in time and effort to boost productivity.

    Alan Williams, Business Manager

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