Tes AssetWhere

Intelligent property and asset management for schools

AssetWhere is a powerful platform that helps you visualise, manage and protect your entire school estate. From facilities planning to risk mitigation, it puts real-time site data into the hands of those who need it—keeping your school safe, sustainable, and future-ready.

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School property managers being linked in one system

  • Complete visibility of your school campus

    See your entire estate at a glance 

    With interactive digital mapping, AssetWhere gives you instant access to detailed layouts of your buildings, services, rooms, utilities, and open spaces—making it easy to plan maintenance, manage upgrades, and coordinate contractors. 

    • View assets and facilities by location 
    • Thematic mapping to support reviews and funding bids 
    • Share digital plans with architects, engineers and consultants 
    • Monitor site usage and room occupancy with precision 

  • Confident, real-time response

    Stay ahead of maintenance issues and emergencies 

    Whether it’s a broken boiler or a blocked pathway, your team can locate and respond to challenges in real time. With AssetWhere’s simple interface, facilities teams can act faster and work safer. 

    • Instantly access room specs and building data 
    • Understand critical service points and underground utilities 
    • Assign tasks directly to internal or external teams 
    • Reduce downtime and prevent costly disruptions 

  • Maximise your facilities investment

    Plan for the long term with confidence 

    AssetWhere empowers school leaders to make informed decisions across the asset lifecycle—from construction to capital works, through to maintenance and end-of-life planning. 

    • Track asset performance and maintenance history 
    • Support sustainability through lifecycle forecasting 
    • Improve budgeting and capital allocation 
    • Keep a full audit trail across all rooms and assets 

Take control of your school estate

Plan smarter with a complete digital view of your property portfolio

AssetWhere’s cloud-based platform puts all your campus data in one place - helping you understand, organise and manage your property and asset risks with clarity and confidence.

  • Centralise and verify key site data - from services to structures
  • Zoom into building layouts, room specifications, and asset locations
  • Seamlessly share interactive plans with architects, contractors and consultants
  • Schedule preventative maintenance and track ongoing works
  • Use colour-coded mapping to support space planning and funding applications
  • Expand your capabilities through a network of trusted integration partners

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A laptop showing a schools layout

Manage risk and compliance

Proactively protect your people and your property 

Stay compliant with regulations and ensure a safe school environment. AssetWhere supports everything from visitor safety to emergency planning, with intuitive tools to manage and share vital site information. 

  • Create up-to-date evacuation plans and community maps 
  • Visualise compliance data (e.g. tree audits, asbestos registers) 
  • Guide master planning with clear visual constraints 
  • Manage contractor access, induction, and certification 

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A pair of hands holding a school's blueprint plans

One-click data access

All the detail you need, just a click away 

With AssetWhere’s one-click query tools, your team can instantly view key details for any room, space or asset—no digging through paperwork or spreadsheets.

  • Room names, usage, and refurbishment history 
  • Dimensions, documentation and photographic records 
  • Utility locations and building construction details 
  • Real-time asset availability and ownership tracking

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A teacher successfully looking at a schools blueprint plans

End-to-end asset lifecycle management

Track every asset from day one 

From the moment a building is designed to the day it's retired, AssetWhere helps you manage every stage of the journey. Keep a centralised, searchable record of your entire asset portfolio and empower your team with accurate, up-to-date data. 

  • Full asset histories and work instructions shared via app 
  • Schedule and track ongoing maintenance 
  • Document capital works and upgrade timelines 
  • Optimise resource planning with accurate utilisation data

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Teachers discussing their schools finances and blueprints

  • AssetWhere FM creates efficiency and saves time and money beyond expectations. It’s ease of use allows new staff to quickly learn and become proficient in issuing and logging jobs to contractors.

    Jesie Montgomery, Property Manager Assistant,
    Beaconhills College, Australia

  • There’s so much you can do with it and we will continue to tailor and develop our AssetWhere system to enable us to get the best use from the products. With AssetWhere the more you put in, the more you get out!

    Scott Crawford, Health and Safety Officer,
    Fettes College

  • Bringing AssetWhere on board means all the data can be found in one convenient place – not ‘one’ head – with hugely improved ease of access and capability. The increased efficiencies have brought about major savings in time and effort to boost productivity.

    Alan Williams, Business Manager

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Learn more about how AssetWhere can help your school.

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