Parents' evening interview template
The benefits of using a parents’ evening template
Parents’ evenings can be difficult to balance – especially when you’re trying to keep things on track, cover all the important points, and make sure every family gets a fair go.
A good template isn’t just a handy piece of paper; it’s your secret weapon for running interviews that are focused, fair, and genuinely useful.
Here’s why a template makes all the difference:
-
Stick to talking points: it helps you remember everything you wanted to cover
-
Steer the conversation: a template keeps you on topic, so you can guide parents through the topics that matter most
-
Address key issues: it makes sure you hit the important notes, such as academic progress, wellbeing, next steps
-
Keep things fair: every student and family gets the same attention and structure
-
Stay on time: clear sections and suggested timings help you avoid overrunning, keeping the day/evening running smoothly
What should be included in a parents’ evening template?
A well-designed parents’ evening template should make it easy for you to capture the most important details, stay organised, and ensure every conversation is meaningful. The essentials include:
-
Student details: name, class, teacher, date
-
Goals and student context: parent priorities, student interests, any concerns
-
Progress, strengths and next steps: academic progress, strengths, areas for improvement, next steps
-
Action items and follow-up: agreed actions, follow-up date, additional support needed
Tips for a successful parents' evening
While a solid template sets you up for success, here are a few extra tips to help your parents’ evenings run smoothly:
-
Use a timer: whether it’s a phone, a clock, or a built-in countdown in software such as Tes Parents’ Meetings, keeping to time helps give everyone the same experience
-
Prep your space: a quiet, welcoming environment (in-person or online) sets the tone for a positive conversation
-
Communicate clearly: send reminders, share FAQs, and make sure parents know what to expect
-
Follow up: use your notes and reports to check in after the interview – closing the loop shows you care
Make your next parents’ evening your easiest (and best) yet
A template makes parents’ evenings simpler and more streamlined than ever.
Download our free, printable template now to save time on planning and ensure your parents’ evenings are useful and meaningful.