Many schools and Multi-Academy Trusts need to update at least five different systems with staff changes. This onerous process can easily result in a backlog of work and a poor understanding of which pieces of data are up to date.
EduPay and BPS, new to the Tes family, have been purpose-built for education. They have one single source of data and can help you to streamline your workflow.
Here are five ways having one central system can help:
1. Automated timesheet approval
Manual tasks take up a lot of time each day; having paper-based sheets, and going back and forth from the employee and central team can cause unnecessary delays, resulting in a backlog of an organisation’s overall workflow. Automating your timesheets and overtime processes can improve the efficiency of the communication between departments, ensuring that no important information is missed.
How can we help: By allowing your employees to submit timesheets through the EduPay portal within our payroll system, managers are able to simply approve or query timesheets, without having to physically make any calculations or data input from their end.
2. Accurate calculations
Customer feedback has highlighted a particular problem with organisations using generic systems that require the need for manual calculations, resulting in an increase in data input and allowing for human error. The niche calculations involved within education pay are often complicated and leaves room for human error. Implementing a robust system that can calculate such intricacies, not only provides reassurance that the calculations are correct, but can save you time for those other important tasks.
How can we help: EduPay has been purpose built for education and can handle all the nuances within educational pay and automate all calculations.
3. Central data consolidation
For many central Multi-Academy Trust teams, keeping on top of all of their school’s data can be a constant struggle. Whether it be from a budgeting perspective, eg, updating your school's pay scales, or standardising absence types/reasons across the trust for other HR purposes. Having a system that enables you to make these changes once can dramatically improve your time and efficiency.
How can we help: When combining BPS, our budget planning software, and EduPay, all MAT sites can sit on one true database, allowing you to pull consolidated reports accurately on a MAT level. Which gives you complete central control and while continuing to have an oversight of day-to-day budgeting operations within the individual databases.
4. Improving visibility and efficiency
Visibility within an organisation is crucial, especially for central Multi-Academy Trust teams who will usually have to wait for that data from the employee.
How can we help: EduPay is one dataset, allowing for overall visibility and removing the need to pass on multiple pieces of data to other members of staff.
5. Integration
Interlinking with different departments within your school or Multi-Academy Trust is crucial when keeping everything up to date and accurate. This can be challenging as most systems don’t seamlessly work together. One source of truth ensures consistency across the teams to know exactly what is being done at all times.Having to switch between your actual spend and the submitted budget within your finance system, can also be a frustrating task. Integrating both systems will ensure a seamless flow of data, removing any dual entry and saving you time.
How can we help: BPS partners with most major finance systems within the education sector. Additionally, with EduPay our customers can automatically download, and upload salary journal reports straight into your finance system, in the right format saving the precious time which the schools need.
Discover our intuitive and efficient solution
Due to our one database and unique approach, opting for EduPay and BPS would provide your school or Multi-Academy Trust with a single employee record that powers budgeting, payroll and HR.
This enables the entire senior leadership team to communicate better through a single platform, which will help improve operational efficiency, and also allow you to easily communicate and maintain a strong relationship with your staff.
Discover how EduPay's one, integrated system could benefit your school.