Science Technician Prep Room Workflow

A complete Science Technician prep room workflow for organising practical requests, preparation, returns, equipment, stock, repairs and orders.

Designed for busy secondary science departments, this practical organisation system brings the main day-to-day tasks of a science technician into one clear and adaptable workflow.

Instead of relying on separate notes, booking sheets and disconnected spreadsheets, the resource helps technicians and science teams track practical requests from initial submission through preparation, return, reset and any follow-up or restocking that is needed.

What’s included

The printable system contains 28 pages, including:

• Science Practical Request Form
• Daily Practical Schedule
• 5-period and 6-period Weekly Practical Request Forms
• Practical Change Slips
• Technician Task Queue
• Weekly Prep Room Master Board
• Practical Prep Checklist
• Practical Tray / Kit Cards
• Department Practical Request Setup
• Practical Return & Reset Checklist
• Missing / Damaged Equipment Log
• Repair & Maintenance Log
• Equipment Inventory Tracker
• Consumables Stock Tracker
• Chemical Stock Check & Reorder Record
• Low Stock & Reorder List
• Purchase & Order Tracker
• Prep Room Storage Map
• Practical Kit / Tray Inventory
• Monthly Stock Check
• Termly Equipment Review
• Budget, Expenditure & Supplier Record
• Small and large department workflow guidance

Files included

**28-page PDF **– ready to print and use
Editable DOCX files – adapt forms to your timetable, staffing and departmental routines
**Functional Excel companion workbook **– for ongoing digital tracking

The Excel workbook includes a dashboard plus dedicated tabs for Task Queue, Weekly Prep, Equipment, Consumables, Chemical Stock, Repairs, Reorder, Orders, Practical Kits, Budget, Suppliers and editable Settings.

Automatic alerts help identify low consumable stock and equipment that has fallen below its minimum target. Dropdown lists can also be customised to match the terminology used by your department.

Who is it for?

This resource is suitable for:

• Science technicians
• Senior science technicians
• Secondary science departments
• Heads of Science
• Practical coordinators
• Departments with one technician or a larger technician team

The system can also support departments looking for a clearer practical requisition, prep-room planning, stock-control or equipment-follow-up process.

Flexible by design

You do not need to use every page. Choose the forms that solve the main organisational problems in your department and build a workflow around the systems you already use.
Updated October 2026.

Important: This is an organisational resource. It does not replace your school’s risk assessments, COSHH procedures, chemical inventory, statutory or manufacturer-required inspection/testing records, or current practical science safety guidance.