A comprehensive automated Excel system designed to help teachers, tutors, pastoral staff and school leaders record parent/carer communication, manage follow-ups and maintain a clear communication history for every pupil.
The tracker is designed for everyday use. Staff can record a contact quickly using simple dropdown menus, while the workbook automatically updates dashboards, pupil profiles, follow-up alerts and communication analysis.
Key features include:
Quick Contact Log for fast day-to-day recording
Capacity for up to 200 pupils
Up to 500 communication records
Automatic follow-up status and overdue alerts
Today Dashboard showing actions requiring attention
Whole-school Communication Dashboard
Positive parent/carer contact monitoring
Contact success-rate analysis
Repeated unsuccessful-contact alerts
Repeated concern identification
Individual pupil communication profiles
Complete chronological communication history
Printable parent/carer communication summaries
Follow-Up Queue
Contact reason, method and outcome analysis
SEND, Pupil Premium and EAL cohort analysis
Year-group analysis
Weekly communication review dashboard
Editable contact reasons, methods, outcomes and staff roles
Editable alert thresholds
Fictional sample data included to demonstrate how the system works
No macros or external add-ins required
Suitable for classroom teachers, form tutors, Heads of Year, pastoral teams, SENDCos, attendance teams, Heads of Department and school leaders.
The resource can be adapted for use across different subjects, year groups and school settings.
Safeguarding and data protection
This tracker is designed for routine parent/carer communication and is not a safeguarding recording system. Safeguarding concerns and disclosures should always be recorded using your organisation’s approved safeguarding procedures.
Users are responsible for storing identifiable pupil and parent/carer information in accordance with their organisation’s data-protection policies.
© SharpeEducation 2026. All rights reserved.
For purchaser use only. Redistribution, resale, public sharing or uploading the editable resource to other platforms is not permitted.
Get this resource as part of a bundle and save up to 29%
A bundle is a package of resources grouped together to teach a particular topic, or a series of lessons, in one place.
Bundle
Pastoral & Inclusion Leadership Suite | 9 Resources | SEND, Attendance & Behaviour
A comprehensive collection of 9 pastoral leadership, inclusion and school improvement resources, designed to support effective monitoring, intervention, accountability and evidence-informed decision-making across secondary schools. The Secondary Pastoral & Inclusion Leadership Suite brings together nine SharpeEducation resources into one package, supporting the day-to-day responsibilities of Heads of Year, SENCOs, Inclusion Leads, Attendance Leaders and Senior Leadership Teams. From tracking persistent absence and managing behaviour interventions to monitoring SEND provision, Pupil Premium spending and pastoral outcomes, this suite provides practical tools for organising information, identifying priorities and evaluating the impact of support. Designed with the demands of secondary school leadership in mind, these resources aim to reduce administrative workload while making pastoral information easier to review, interpret and act upon. What's Included? 9 Complete Resources: Head of Year Pastoral Toolkit (Excel + Forms): A practical toolkit to support the organisation, monitoring and management of pastoral responsibilities across a year group. Tutor & Head of Year Pastoral Dashboard: A centralised tracking resource to help tutors and pastoral leaders review key student information, identify emerging concerns and support timely intervention. Behaviour, Suspension & Reintegration Dashboard: Supports the recording and analysis of behaviour incidents, suspensions and reintegration processes, helping leaders identify patterns and evaluate follow-up actions. Intervention Tracker & Impact Dashboard: Monitor targeted interventions, record actions and review their effectiveness over time. Particularly useful for documenting additional support and evaluating outcomes. Parent Contact Log & Communication Tracker: Organise communication with parents and carers, maintain clear records of contact and support consistent pastoral follow-up. Attendance & Persistent Absence Dashboard: Track attendance concerns, identify patterns of persistent absence and support data-informed attendance interventions. Attendance Support & Family Engagement Toolkit: Practical resources for organising attendance support, strengthening communication with families and documenting strategies to improve engagement. Pupil Premium Strategy, Spending & Impact Dashboard: Support the planning, monitoring and evaluation of Pupil Premium provision, including the recording of expenditure and its intended impact. SEND Provision Mapping & Graduated Response Dashboard: Organise additional provision, document support and monitor the graduated response for pupils with special educational needs and disabilities. Who Is This Bundle For? Heads of Year and Pastoral Leaders: Manage year-group priorities, behaviour, attendance, communication and interventions. SENCOs and Inclusion Leads: Monitor additional provision, graduated responses and targeted support. Attendance Leaders: Identify persistent absence and coordinate improvement strategies. Pupil Premium Leads: Track spending, provision and outcomes for disadvantaged pupils. Senior Leadership Teams: Strengthen oversight, accountability and the evaluation of pastoral support. Why Choose This Suite? Nine resources in one purchase: Access a broad range of established SharpeEducation tools without purchasing every resource individually. Reduce duplicated administration: Bring greater structure and consistency to common pastoral leadership responsibilities. Support evidence-informed decisions: Use dashboards and tracking documents to identify patterns, record actions and review impact. Strengthen monitoring and accountability: Maintain clearer evidence of the support, communication and interventions taking place across the school. Designed for secondary education: Resources focus on realistic pastoral, inclusion and leadership responsibilities rather than generic business-style templates. Flexible implementation: Resources can be introduced individually or used alongside existing school systems and procedures. Ideal For Half-termly pastoral and attendance reviews Year-group performance meetings SEND and inclusion monitoring Behaviour and reintegration planning Pupil Premium reviews Intervention and impact evaluation Pastoral leadership development Important Information This bundle contains nine separate resources, each designed to support a particular area of pastoral or inclusion leadership. The resources are not presented as one fully integrated management information system. Schools should adapt their use to local policies, safeguarding procedures and data protection requirements. Build a more organised, consistent and evidence-informed approach to pastoral leadership. Developed by SharpeEducation, creating practical, purposeful resources for teachers and school leaders. Individual resource value: £76.91 Bundle price: £54.99 | Save £21.92 (28%)
£54.99
Bundle
Pastoral Leadership Suite | Head of Year, Attendance, Behaviour & Intervention
Pastoral Leadership Suite | Head of Year, Attendance, Behaviour & Intervention A comprehensive collection of six editable pastoral leadership resources designed to help secondary schools coordinate pupil support, identify emerging concerns, monitor interventions and improve communication across pastoral teams. The suite brings together SharpeEducation's Head of Year, attendance, behaviour, intervention, tutor and parent-contact systems into one joined-up pastoral toolkit. Ideal for Heads of Year, Pastoral Leaders, Behaviour Leads, Attendance Leads, Inclusion Teams, Assistant Heads, Form Tutors and senior leaders. Included in this bundle: 1. Head of Year Pastoral Toolkit | Excel + Forms A comprehensive pastoral case-management toolkit combining an automated Excel dashboard with editable Word and print-ready PDF forms. Supports pupil concerns, actions, review dates, pastoral meetings, case reviews and consistent pastoral documentation. 2. Tutor & Head of Year Pastoral Dashboard | Automated Excel A practical dashboard for monitoring tutor groups and year cohorts, helping pastoral teams identify pupils requiring attention and coordinate follow-up. 3. Behaviour, Suspension & Reintegration Dashboard | Whole-School Pastoral Tracker A comprehensive behaviour-management workbook covering incidents, positive recognition, sanctions, internal removal, suspensions, exclusion monitoring and reintegration planning. 4. Attendance & Persistent Absence Tracker | Automated Excel Monitor attendance, persistent and severe absence, barriers to attendance, interventions and pupil-level support through automated dashboards and individual profiles. 5. Intervention Tracker & Impact Dashboard | Automated Excel Record academic, SEND, pastoral, behaviour and attendance interventions and evaluate whether support is making a measurable difference. Includes review monitoring, intervention attendance, progress tracking, pupil profiles and whole-school impact analysis. 6. Parent Contact Log & Communication Tracker | Automated Excel Keep a clear and consistent record of communication with parents and carers, including contact history, outcomes, follow-up actions and unresolved issues. One joined-up pastoral workflow The resources can be used individually or together to support a consistent pastoral process: Identify → Record → Communicate → Intervene → Monitor → Review Use tutor and Head of Year dashboards to identify pupils requiring attention. Track attendance and behaviour patterns. Record communication with families. Coordinate targeted interventions. Monitor review dates and actions. Evaluate whether support is working. Designed for real school use The suite has been created to support practical secondary-school pastoral workflows rather than simply storing data. Across the six resources, users can access automated dashboards, pupil-level tracking, editable settings, intervention monitoring, review tools and reusable pastoral documentation. All Excel tools use fictional demonstration data and require no macros or external add-ins. Ideal for - Heads of Year - Pastoral Managers - Behaviour Leads - Attendance Leads - Inclusion Leads - Assistant Heads - Form Tutors - Intervention coordinators - Secondary pastoral teams - School leaders reviewing pastoral provision Bundle value: Individual resource value: £51.94 Purchasing the complete Pastoral Leadership Suite provides all six resources together at a substantial saving compared with purchasing them separately. Each resource remains fully usable independently, while the complete suite provides a broader system for coordinating pastoral support across a year group or school. Please note: These resources support pastoral organisation, monitoring and review. They are not replacements for your school's MIS, statutory attendance register, safeguarding platform or approved systems for storing sensitive safeguarding information. © SharpeEducation 2026. For purchaser use only. Redistribution, resale or public sharing is not permitted.
£39.99
Something went wrong, please try again later.
This resource hasn't been reviewed yet
To ensure quality for our reviews, only customers who have purchased this resource can review it
Report this resourceto let us know if it violates our terms and conditions.
Our customer service team will review your report and will be in touch.
£5.99