EBSA Reintegration Case Management Toolkit

A practical 30-day EBSA reintegration case-management toolkit for secondary pastoral, attendance, SEND and inclusion teams.

This resource is designed to support pupils experiencing Emotionally Based School Avoidance (EBSA/EBSNA), school avoidance, attendance barriers or a supported return to school.

It provides one coordinated workflow to help staff gather pupil and parent/carer voice, identify pressure points and strengths, plan practical support, monitor attendance and lesson access, track implementation, review progress and agree next steps.

What is included:

• 28-page print-ready PDF toolkit
• 28-page editable Word version
• Excel case-management companion with 8 tabs
• Case set-up and initial summary
• Attendance and lesson-access tracking
• Pupil voice and parent/carer voice
• Pressure-point mapping
• Strengths and protective factors
• Barrier-to-support planning
• Individual reintegration support plan
• Arrival and lesson-access plans
• Trusted-adult and help-seeking plan
• Difficult-morning backup plan
• Staff consistency brief
• Home-school communication plan
• Daily check-in/check-out record
• 5-day, Week 2, Week 3 and Day-30 reviews
• Support implementation tracker
• Multi-agency / Team-Around-the-Pupil record
• Continue / Adapt / Step Up / Step Down decision page
• Transition, closure and next-steps planning

The Excel companion helps staff coordinate the same case digitally using a dashboard, attendance and lesson-access tracker, implementation tracker, review log, action tracker, multi-agency record and decision/transition record.

Workflow:

CASE SET-UP → LISTEN & MAP → PLAN → SUPPORT & TRACK → REVIEW & ADAPT → DAY-30 NEXT STEPS

The 30-day structure is a review cycle, not a fixed recovery deadline. Progress is considered beyond attendance percentage alone, including lesson access, pupil experience, family feedback, staff consistency and whether agreed support has actually been implemented.

Ideal for:

• Attendance Leads
• Heads of Year
• Pastoral Teams
• SENCOs and SEND staff
• Inclusion Teams
• Key adults and form tutors
• Secondary school leaders

Suitable primarily for KS3 and KS4 / ages 11–16.

Professional note: This is an organisational and coordination resource. It is not a diagnostic, clinical or therapeutic tool and does not replace safeguarding records, statutory attendance procedures, risk assessment, the official attendance register or current school/local guidance.

Files included: PDF + Editable Word + Excel Companion.