EYFS Staff Suitability & DBS Toolkit

A practical 16-page EYFS staff suitability and DBS compliance pack containing 12 editable tools for staff, volunteer, audit and review records.

Designed for EYFS leaders, nursery managers, preschool managers and school-based early years teams in England, this resource supports organised and consistent suitability records.

Included tools:

• September 2026 implementation action plan
• New employee pre-start checklist
• Volunteer pre-start checklist
• Staff and volunteer suitability declaration
• Suitability review record
• DBS and required checks tracker
• Volunteer register and review
• Personnel file audit
• Missing check action plan
• Change declaration form
• Annual compliance review
• Handover and local procedure record

The pack also includes practical guidance, a recommended workflow and official reference links.

Files included:

• Editable Word document
• Print-ready PDF
• 16 pages
• 12 practical tools

The Word version can be adapted to suit local procedures, while the PDF is suitable for printing and completing by hand.

Please note: Statutory guidance and local procedures can change. Settings should confirm current requirements before use. This resource supports record-keeping and review but does not guarantee regulatory compliance or an inspection outcome.