School Equipment & Asset Maintenance Tracker

Keep school equipment and maintenance records organised with this practical Excel Asset & Maintenance Tracker, featuring a 500-item Asset Register, 1,000-record Maintenance Log and automatic dashboard summaries.

Designed for schools and education settings, this workbook helps staff maintain equipment records, monitor inspection and service dates, identify overdue maintenance and review asset information in one place.

What’s Included?

• Asset Register – record up to 500 assets, including categories, locations, assigned departments, purchase dates, condition and status
• Maintenance Log – record up to 1,000 maintenance and inspection entries, including service dates, next due dates, providers and costs
• Automatic asset name lookup using Asset IDs
• Maintenance status calculations: Current, Due Soon, Overdue and Missing
• Adjustable Due Soon threshold to suit your school’s requirements
• Dashboard showing asset totals, condition summaries and maintenance status counts
• Editable asset categories and maintenance types, with dropdown lists and filters
• Duplicate Asset ID highlighting to help identify repeated entries
• Instructions sheet with setup guidance and configuration options

Ideal For

School equipment registers, asset management, maintenance records, inspection scheduling, premises administration and routine equipment monitoring.

Files Included

• Blank Excel workbook (.xlsx) – ready for your own records
• Demo Excel workbook (.xlsx) – with sample entries demonstrating how the tracker works

Each workbook contains four worksheets: Instructions, Asset Register, Maintenance Log and Dashboard.

The tracker uses standard Excel formulas and requires no macros. It is designed for Microsoft Excel 2010 and later desktop versions.

Please note: Dashboard maintenance figures count records, including historical entries, rather than unique assets. The Missing status identifies maintenance records without a next due date. Date display may vary according to regional settings.