Selling Resources & being an author FAQs

Getting Started

Who can become a resource author?

Resources can be uploaded by anyone who has registered an account on Tes. The majority of our resource authors are education professionals, such as teachers and lecturers, but you may also find resources shared by third-party companies or the resources team here at Tes.

What are the rules around sharing resources?

1. Resources should be downloadable directly from the Tes website. Please ensure that you own or have permission to use everything that appears in your resource. You can read more about copyright here.

2. You can include website URLs for third-party sites within uploaded resource files if the link does not require a login, is directly relevant to the context of the resource and does not promote commercial/personal gain, except when a requirement of any licensed content, such as a Creative Commons licensed image.

 3. Please give your resource a meaningful title and description (including, where necessary, details such as learning objective and how to use the resource).

4. Please do not split your resources into multiple documents and upload them as individual resources if they do not make sense in isolation.

5. Make sure that the content you upload is appropriate for the intended target audience and learning objectives.

What are the rules for selling resources on Tes?

Teachers and educators globally are welcome to upload high quality resources for sale on the Tes platform. If you're starting out as an author and want to know more, be sure to visit our Author Hub.

Some common-sense rules apply to paid-for resources and royalty levels:

 

  • Authors may only sell resources which they own or have permission to sell (read more about licencing and copyright here)

  • In determining royalty levels we only count published resources, not drafts

  • Resources may not be duplicates of other resources, free or paid

  • All resources are subject to review by Tes

 

Use of the Tes site is subject to our terms and conditions. Specifically, our terms that cover Tes resources are here.

If you have any queries don't hesitate to email us at authors@tes.com

Can I sell a resource that I currently share for free?

Yes. However, in the interests of fairness, reviews and ratings cannot be transferred should you decide to sell a resource that was previously shared for free. You will need to delete the free resource and re-upload it as a paid-for resource.

How do I track my sales and downloads?

The best place to keep a track of your sales and downloads is within the Sales section of your Author dashboard. A breakdown for each sale is displayed if you click on any of the sales entries and an approximate Net Earnings figure is also shown on the right hand side beneath your Tes royalties balance.

 

What do I need to know about Copyright and Licencing?

Read our full set of FAQs around Copyright and Licencing here.

Uploading Resources

What type of files can I share?

You can share most major file types such as PowerPoints, Word Documents, JPG, PDF, Videos and Smartboard. A full list of accepted file types can be found below. The maximum file size for resource uploads is 225mb.

Bear in mind that if you choose to upload non-standard file types you need to ensure supporting information about the non-standard file type is included as part of the upload information. Remember to think about sharing your work in ways that make it as easy as possible for other educators to access and use your content. 

You can share any of the following file formats:

  Ext

  Description

agg

Autograph

ai

Adobe Illustrator

au

Basic audio

avi

AVI video

bmp

Bitmap image

doc

Microsoft Word

docm

Microsoft Word Macros

docx

Microsoft Word

epub

ebook

et

Easiteach

fjsw

Tarsia Jigsaw

flipchart

Promethean

flp

Promethean

gform

Google Form

ggb

GeoGebra

gif

GIF Image

gsp

Geometer's Sketchpad

htm

HTML

html

HTML

jpeg

JPEG Image

jpg

JPEG Image

key

Keynote

midi

MIDI Audio

mov

Quicktime Video

mp3

MP3 Audio

mp4

MPEG video

mpe

MPEG Video

mpeg

MPEG Video

mpg

MPEG Video

notebook

Smartboard

numbers

Apple Numbers

pages

Apple Pages

pdf

Adobe Acrobat

png

Portable Network Graphic

pps

Microsoft PowerPoint

ppsm

Microsoft PowerPoint Macros

ppsx

Microsoft PowerPoint

ppt

Microsoft PowerPoint

pptm

Microsoft PowerPoint Macros

pptx

Microsoft PowerPoint

pub

Microsoft Publisher

qt

Quicktime Video

ra

Real Audio

rtf

Rich Text

sb2

Scratch

sib

Sibelius

swf

Shockwave Flash

txt

Text Document

wav

Wave file

wma

Windows Media Audio

wmv

Windows Media Video

xbk

Smartboard

xls

Microsoft Excel

xlsm

Excel Macro-Enabled Workbook

xlsx

Microsoft Excel

xml

XML

yar

Starboard

zip

Zip

If you are unclear about accepted resource file types, email help@tes.com for guidance.

Can I upload a zipped file?

Yes, you can upload Zip files on Tes. This option allows you to upload more resources in less time. You just need to follow the usual steps you follow when you upload a normal file.

We recommend uploading an image file to act as a cover if you upload a Zip file as they do not generate cover images.

Why does my resource display without an image?

Thumbnail images are automatically generated when compatible resource files are uploaded to Tes. These images appear in search results on the site and within resource pages. They display the first page of a resource file. 

The following file types will not appear as thumbnail images:

  • All video file types (MP4, FLV, AVI, WMV, 3GP, SWF)
  • All audio file types (WAV, MP3, AIFF, FLAC, RAW)
  • Microsoft Publisher (PUB)
  • Microsoft Excel (XML, XLSX, XLSM, XLSX)
  • Tarsia files (FJSW)
  • Smartboard (NOTEBOOK, XBK)
  • Keynote (KEY)
  • Promethean (FLIPCHART) 
  • Pages (PAGES)
  • Numbers (NUMBERS) 
  • Zip files 

How do I embed a video on a resource?

You can now embed a video on any resource from anywhere on the internet. That means that the lovely videos you’ve been putting on YouTube can now work as previews on your resource pages. You can even add them to already published resources by going to your author dashboard and editing them.

It’s easy to add video:

  1. On the upload page, click the video button on the right-hand side
  2. Paste in your embed code from Youtube or Vimeo
  3. Complete your resource and publish. Your video will be live on the page for the world to see

 

Read more about video embedding here.

Earning Royalties

What are Royalty levels and how do they work?

Royalty levels reward authors with higher royalty rates and additional benefits based on the number of paid-for resources they publish. These rates apply to all resources sold on Tes, but don't apply to free resources.
 
The royalty levels are: 

Gold 100+ resources 80% of VAT/GST exclusive sales price*
Silver 50- 99 resources 75% of VAT/GST exclusive sales price*
Bronze 10-49 resources 70% of VAT/GST exclusive sales price*
New Author 1-9 resources 60% after VAT minus 30p/30c transaction fee

*Resources priced under £3/$3 are subject to a transaction fee

Note to VAT registered authors: royalties calculated in accordance with the above are VAT-inclusive

For a detailed breakdown of each sale, simply click on any sale in the Sales section of your Author dashboard.

How much can I charge for my resources?

To ensure authors receive a fair price for their work, the minimum you may charge is £2 and the maximum is £300. To set the price of your resource simply use the up and down arrows, or enter the value into the box provided when uploading or editing your resource.

The suggested prices below are offered as guidance only. Pricing is subjective and authors are encouraged to test and monitor their pricing regularly.

Pricing suggestions:

£2.50 - £4  A good price for a single resource or activity
£5 – £10 Best for a set of resources for a complete lesson
£11 – £20+ Suitable for a large set of resources for many lessons
£15 - £30+ Good value for a multi-week unit or scheme of work

*Resources priced under £3/$3 are subject to a transaction fee

You can edit the price of your resource at any time via the Resource Management section of your Author dashboard.
Simply click on the resource you wish to edit, then use the 'Change price' button to edit the resource price. If you have other edits you'd like to make to the resource as well, click on 'Edit'.

How do I receive the proceeds of my sales?

When someone buys your resource, the payment will be processed and your royalties will be added to your seller balance. You can view your balance in the Sales section of your Author dashboard.  

Withdrawing your money is quick and simple. Just click the 'Withdraw to my bank' button beneath your sales balance to send the money directly to your bank account (you will be asked for this information when you make your first withdrawal).

As long as you have a minimum balance of £10/$10 showing in your dashboard, you can withdraw it straight to your bank account and the funds will normally arrive within five to seven working days for UK payments and 10 to 12 working days for international payments. You are limited to one withdrawal per week.

If resources have been jointly authored, can pay-outs be split and paid separately?

No, we only pay into a single account. You will need to agree and manage the splits separately with your joint author(s).

What is the School Licence option on my resources?

The multi-user licence option appears as a ‘School Licence’ on all paid-for resource pages, beneath the 'Buy Now' button. This encourages legal sharing of resources within a school and provides a valid licence option that can be purchased using school budgets. This licence covers all the same permissions as the current Teaching Resource License but with additions to allow the purchaser to share the resource with colleagues within their institution. You can view the full terms of this license here.

At this stage, all multi-user licences are priced at a 3.5 x multiple of the original licence price for that resource. We have based this price on the average number of teachers who would access an individual resource within a school (3 - 5) and on direct research with 100 budget holders and Heads of Department. You will earn the same royalties on all paid-for resource sales regardless of the licence type, according to your royalty level.

Why can the royalty amount I receive differ from sale to sale?

Royalty amounts can differ from sale to sale due to the following three factors:

 

1. Your royalty level:

 

Royalty levels reward authors with higher royalty rates and additional benefits based on the number of paid-for resources they publish.

 

2. The location of the buyer which determines the tax (VAT) rate:

 

VAT on each transaction (where applicable) is deducted from the purchase price, then the royalty rate is calculated thereafter. The percentage of VAT charged depends on the location of the individual buying the resource (their VAT jurisdiction).

 

EU VAT

Whatever your location, VAT is due on all sales made to consumers in the EU. This is both EU and UK law and applies to Tes and all digital goods vendors, regardless of where they are located. 

For example:

Let's assume you are a Bronze Author and the buyer is in the UK, therefore the sale is subject to 20% VAT. 
If the buyer pays in cash the 20% VAT rate equates to £0.50 VAT on a £3 purchase (£0.50 because prices are VAT inclusive). You would receive 70% of the VAT exclusive price i.e. £2.50*70% = £1.75.

Remember, some countries have higher VAT rates which will reduce the amount of royalty earnt.

For example, Hungary has a 27% VAT rate, so if the buyer pays in cash, the 27% VAT rate equates to £0.64 VAT on a £3 purchase (£0.64 because prices are VAT inclusive). You would receive 70% of the VAT exclusive price i.e. £2.36*70% = £1.65.

 

Australian GST

Whatever your location, GST is due on all sales made to consumers in Australia.  


With effect from 1 July 2017, Australian GST (goods and services tax) law changed to extend the scope of GST so that it now applies to sales of digital supplies to Australian consumers regardless of the location of the seller. The rate of GST is 10% and is a similar tax to VAT in the EU. The applicable VAT/GST amount is deducted at point of sale, prior to any royalty calculations. 

Royalties are calculated on the sales price after GST or VAT has been deducted, therefore the new law will cause royalties earned on sales to Australian consumers to slightly decrease.
 
For example:
 
Sale of a £10 resource to an Australian consumer before the new law was applied:
Resource purchased for £10, which included no GST. The royalty earnt by the seller would have been £10  *60% (if this is the applicable royalty rate) = £6
 
Sale of a £10 resource to an Australian consumer under the new law:
Resource purchased for £10, which consists of £9.10 plus 90p GST. The royalty rate is applied to £9.10 so the royalty earned by the seller would be £9.10 *60% = £5.46

To check your liabilities with regards to VAT/GST payments/refunds, we recommend that you consult a tax professional for advice about your own specific circumstances.

 

3. Whether the buyer paid for some or all of the purchase with a voucher:

Where VAT applies, we don’t always apply it to 100% of the purchase amount because in some situations the purchase is made in part with ‘incentive’ credit (credit that Tes grants to the user). Some buyers will have voucher credit on their accounts due to Tes promotions. The portion of the price paid for by free credits is not subject to VAT so you'll get more royalty on these purchases. This means that where a purchase includes a percentage amount of incentive credit, the full taxable amount doesn’t equate to the amount the resource was purchased for.  

This means that in some instances, authors will receive slightly more than the rates advertised, but never less. 

You can see a breakdown for each of your sales in the Sales section of your Author Dashboard.

Do Tes charge transaction fees?

Transaction Fee for New Authors

If you are a 'New Author' (you have under 10 resources for sale on Tes) a transaction fee of 30p/30c will be applied to your sales.

Tes absorbs the cost of both buyer credit card fees and seller withdrawal fees. These fees add up quickly for authors who publish only a few resources, and for authors who withdraw smaller royalty balances. Rather than passing along these fees or asking our authors to subscribe for higher royalties, we reward you based on how many resources you publish.

You only need to add 10 premium resources to reach Bronze author level, which means you'll have access to some really helpful sales tools and only be charged a transaction fee on resources priced under £3/$3.

Transaction fee on resources priced under £3/$3

Over the past year, the number of teachers creating resources on Tes has grown exponentially, as has the number of users. We’ve moved into new territories and markets around the world giving you more opportunities to sell your resources and support teachers globally. Our teacher-authors have earned almost £2 million in royalties.
 
In order for us to keep growing at this rate, we need to introduce a 30p/30c transaction fee on all sales under £3/$3. This applies to all authors regardless of royalty level.


The transaction fee will be applied regardless of your royalty level when:
 

  • A resource is bought that is priced under £3/$3
  • A resource is bought that is usually priced at £3/$3 or more but has been discounted by you to under £3/$3

 
The transaction fee will not be applied when:
 

  • Resources are discounted by Tes to under £3/$3​

 

If you increase the price of your resources to £3/$3 or more, you’ll pay no transaction fee on them. You’ll find a handy new ‘Change Price’ button by clicking on any of your paid-for resources within the Resource Management section of your author dashboard, making it easier to update the price.

How will I know my new royalty rate has been applied?

We calculate royalty levels on a daily basis. It may take up to 24 hours for your royalty rate to take effect. Your additional benefits such as Tes Shop, resource bundling and featured resources will also be available on your account subject to this timeframe.

You will be able to verify your new rate on your Author dashboard and in addition, the Sales section shows you a detailed breakdown for each sale.

 

Author Tools

How do I open a Tes Shop?

Authors with 10 paid resources (Bronze) or more have access to the shop feature. Once you have published 10 paid-for resources and become a Bronze author, you can open a shop in a few simple steps. Sign into your Tes account and you’ll be guided through the process when you go to 'Create a Shop'.

 

How does the Author Discounting Tool work?

The Author Discounting Tool is available within the My Promotions section of your author dashboard.  You can discount your resources by 5 - 25% to increase your chances of getting noticed and making sales.

Sales must be a minimum of one day (24 hours) and a maximum of two weeks. The sale period starts and ends at midnight in the timezone selected when creating the offer, and will span the full days of the dates listed (eg, a sale starting on one day and ending the next will span the full 48 hours of both days). Setting a sale to start on today’s date will make the sale active immediately. Remember, you can't run two or more overlapping sales at once. 

You can't edit a currently active sale. You will need to end the sale and set it up again with any amendments made. You can, however, edit an upcoming sale that has not yet begun.

Cancelling a currently active sale will set the end date to ‘now’ and you will be able to see the information about that sale in the ‘Ended’ section of the tool's dashboard.

What happens when Tes runs a site-wide sale?

If your sale period coincides with a Tes site-wide sale, the offers will be stacked, resulting in a double discount for the buyer. The proportion of the offer in the site-wide discount will be funded by Tes and the author run discount will be self-funded.

You will receive prior notification before we run any Tes site-wide sales, and it’s possible to opt out in the usual way.

School licences are subject to the normal discount rules. So if you have a 10% author-led sale on, this will be 10% off the original teaching resource licence and the school licence.

How do Tes Sale Top-Ups works?

Occasionally, Tes will offer additional discounts on top of the sale amount you choose. For example, if you throw a 5% sale and we fund an additional 10% discount, your resources will be discounted by 15%.

 Additional discounts only apply if you are holding an author led discount sale already for the dates applied. You can opt out by reducing the percentage of your author led sale or changing your timing by ending your sale and creating a new one.

How do I create a resource bundle?

If you have over 10 premium resources (Bronze author) you will be able to create bundles of your resources to promote and sell them together.

 

  • Choose at least three paid resources per bundle and up to 20 resources altogether, set a price and add a title and description. Remember, you’ll be funding any discount you apply to your bundle
  • Select an image to act as your cover. It helps if your cover image gives an indication of all the content/themes in your bundle
  • Once you click ‘publish’ your bundle is live and you can edit or delete it from your author dashboard. You can’t create bundles in a draft state

 

Some examples of bundles can be found here.

The Global Marketplace

Are my resources available globally?

We aim to increase your reach as an author by making your resources available to our global audience and save you time uploading.

At present, buyers can purchase in British Pounds, US Dollars, Australian Dollars, Euro (for Ireland), Canadian Dollars and New Zealand Dollars according to their location.
Your royalty payment will always be in the currency you've set the price of your resource in.

At the bottom right of the site, choose a country from the drop-down menu and you’ll see resources as though you were visiting from that country.
Subjects and topics will automatically convert into local equivalents (United Kingdom, United States, Australia, Ireland, Canada or New Zealand)

Read more about the Global Marketplace here.

If I live outside the UK can I still sell resources?

Yes, you can sell resources from outside the UK. Of course, you must always comply with the laws of the country you are located in. The Tes site supports multiple currencies for buyers, which is dependent on their IP address. However, the royalty you receive for each sale will be paid in the same currency as the price you've set for your resource. This is either GBP or USD.

There are a small number of countries that we are unable to work with because they do not conform to the correct trading laws – this list is provided by the Office for Foreign Asset Control (OFAC), so we’re unable to overrule their decision. For more information please email authors@tes.com.


Read more about the Global Marketplace here.

How can I see where my buyers are located?

The buyer country is displayed in the Sales section of your author dashboard by clicking on any of your sales. For authors with resources uploaded to both the UK and US inventories, you can toggle between the two using the drop down menu at the top.

You can also see both your UK and US Net Earnings on the right hand side.

Read more about the Global Marketplace here.

Tax and VAT

Will income tax be deducted from the royalties I get from selling my content on TES Resources?

No. We don’t pay income tax on your behalf to the UK tax authority, HM Revenue & Customs (HMRC).

This is sometimes referred to as withholding tax, and there will be no withholding tax on your royalty payments from us. However, you may need to submit a tax return to the tax authorities in the UK in order to report and pay any income tax that may be due on your royalty payments.

Find more FAQs around Tax and VAT here.

 

The information contained in this section will help you think about the tax implications of selling you content on Tes Resources. However, we are not tax advisors and recommend that you consult a tax professional to get more advice about your own specific circumstances.

Will I have to submit a UK tax return to declare my royalty income?

Yes, you may need to.

If you are a UK taxpayer selling resources through Tes, you will need to submit a tax return.

If you haven’t received a notice to file a tax return from HMRC, you need to register for self-assessment by 5 October following the end of the tax year.

The tax year runs from 6 April to 5 April each year (for example, 6 April 2016 to 5 April 2017 is referred to as Tax Year 16/17). In your self-assessment tax return (form SA100), you need to include how much you earned in royalties in that tax year.

You can complete a paper copy of your tax return or submit it online on the HMRC website. HMRC recommend doing the return online, as they do the tax calculations for you and on-screen help is available.

Remember, to file a tax return online, you need an HMRC Gateway account, which may take a few weeks to be set up, so make sure you allow enough time to do this and meet the filing deadline.

Find more FAQs around Tax and VAT here.

 
The information contained in this section will help you think about the tax implications of selling you content on Tes Resources. However, we are not tax advisors and recommend that you consult a tax professional to get more advice about your own specific circumstances.

What are my responsibilities with regards to VAT if I am based in the UK?

If you're based within the UK and VAT registered, it is your responsibility to issue a tax invoice to Tes Education Resources Limited for the royalty income payable to you. You need to notify us if you are registered for VAT or become registered and if you deregister.

It is your responsibility to file your own VAT returns and pay the VAT due to HMRC.

Find more FAQs around Tax and VAT here.

 

The information contained in this section will help you think about the tax implications of selling you content on Tes Resources. However, we are not tax advisors and recommend that you consult a tax professional to get more advice about your own specific circumstances.

Do I need to register with HMRC as self-employed to start selling my content on Tes Resources?

No, if you’re contributing to the site on a less than regular basis (which means you don’t regularly prepare and contribute resources to the site), you won’t be self-employed, but you will need to register for self-assessment using form SA1.

If you’re regularly spending time writing or modifying resources in order to make them more saleable, and you’re contributing these resources to the site on a regular basis, you may need to register with HMRC as self-employed (using form CWF1). You may also need to pay National Insurance Contributions (NICs). 

Find more FAQs around Tax and VAT here.

 

The information contained in this section will help you think about the tax implications of selling you content on Tes Resources. However, we are not tax advisors and recommend that you consult a tax professional to get more advice about your own specific circumstances.