Selling Resources & being an author FAQs

Getting Started

  • Resources can be uploaded by anyone who has registered an account on Tes. The majority of our resource authors are education professionals, such as teachers and lecturers, but you may also find resources shared by third-party companies or the resources team here at Tes.

    1. Resources should be downloadable directly from the Tes website. Please ensure that you own or have permission to use everything that appears in your resource. You can read more about copyright here.
    2. You can include website URLs for third-party sites within uploaded resource files if the link does not require a login, is directly relevant to the context of the resource and does not promote commercial/personal gain, except when a requirement of any licensed content, such as a Creative Commons licensed image.
    3. Please give your resource a meaningful title and description (including, where necessary, details such as learning objective and how to use the resource).
    4. Please do not split your resources into multiple documents and upload them as individual resources if they do not make sense in isolation.
    5. Make sure that the content you upload is appropriate for the intended target audience and learning objectives.

     

    Find our Tes Author Code below.

  • Yes. However, in the interests of fairness, reviews and ratings cannot be transferred should you decide to sell a resource that was previously shared for free. You will need to delete the free resource and re-upload it as a paid-for resource.

  • The best place to keep a track of your sales and downloads is within the Sales section of your Author dashboard. A breakdown for each sale is displayed if you click on any of the sales entries and an approximate Net Earnings figure is also shown on the right hand side beneath your Tes royalties balance.

  • Read our full set of FAQs around Copyright and Licencing here.

Uploading Resources

  • You can share most major file types such as PowerPoints, Word Documents, JPG, PDF, Videos and Smartboard. A full list of accepted file types can be found below. The maximum file size for resource uploads is 1gb.

    Bear in mind that if you choose to upload non-standard file types you need to ensure supporting information about the non-standard file type is included as part of the upload information. Remember to think about sharing your work in ways that make it as easy as possible for other educators to access and use your content. 

     

    You can share any of the following file formats:

     

      Ext

      Description

    agg

    Autograph

    ai

    Adobe Illustrator

    au

    Basic audio

    avi

    AVI video

    bmp

    Bitmap image

    doc

    Microsoft Word

    docm

    Microsoft Word Macros

    docx

    Microsoft Word

    epub

    ebook

    et

    Easiteach

    fjsw

    Tarsia Jigsaw

    flipchart

    Promethean

    flp

    Promethean

    gform

    Google Form

    ggb

    GeoGebra

    gif

    GIF Image

    gsp

    Geometer's Sketchpad

    htm

    HTML

    html

    HTML

    jpeg

    JPEG Image

    jpg

    JPEG Image

    key

    Keynote

    midi

    MIDI Audio

    mov

    Quicktime Video

    mp3

    MP3 Audio

    mp4

    MPEG video

    mpe

    MPEG Video

    mpeg

    MPEG Video

    mpg

    MPEG Video

    notebook

    Smartboard

    numbers

    Apple Numbers

    pages

    Apple Pages

    pdf

    Adobe Acrobat

    png

    Portable Network Graphic

    pps

    Microsoft PowerPoint

    ppsm

    Microsoft PowerPoint Macros

    ppsx

    Microsoft PowerPoint

    ppt

    Microsoft PowerPoint

    pptm

    Microsoft PowerPoint Macros

    pptx

    Microsoft PowerPoint

    pub

    Microsoft Publisher

    qt

    Quicktime Video

    ra

    Real Audio

    rtf

    Rich Text

    sb2

    Scratch

    sib

    Sibelius

    swf

    Shockwave Flash

    txt

    Text Document

    wav

    Wave file

    wma

    Windows Media Audio

    wmv

    Windows Media Video

    xbk

    Smartboard

    xls

    Microsoft Excel

    xlsm

    Excel Macro-Enabled Workbook

    xlsx

    Microsoft Excel

    xml

    XML

    yar

    Starboard

    zip

    Zip

     

    If you are unclear about accepted resource file types, email authors@tes.com for guidance.

  • Yes, you can upload Zip files on Tes. This option allows you to upload more resources in less time. You just need to follow the usual steps you follow when you upload a normal file.

     

    We recommend uploading an image file to act as a cover if you upload a Zip file as they do not generate cover images.

  • Thumbnail images are automatically generated when compatible resource files are uploaded to Tes. These images appear in search results on the site and within resource pages. They display the first page of a resource file. 

     

    The following file types will not appear as thumbnail images:

     

    • All video file types (MP4, FLV, AVI, WMV, 3GP, SWF)
    • All audio file types (WAV, MP3, AIFF, FLAC, RAW)
    • Microsoft Publisher (PUB)
    • Microsoft Excel (XML, XLSX, XLSM, XLSX)
    • Tarsia files (FJSW)
    • Smartboard (NOTEBOOK, XBK)
    • Keynote (KEY)
    • Promethean (FLIPCHART) 
    • Pages (PAGES)
    • Numbers (NUMBERS) 
    • Zip files 
  • You can now embed a video on any resource from anywhere on the internet. That means that the lovely videos you’ve been putting on YouTube can now work as previews on your resource pages. You can even add them to already published resources by going to your author dashboard and editing them.

     

    It’s easy to add video:

     

    1. On the upload page, click the video button on the right-hand side.
    2. Paste in your embed code from Youtube or Vimeo.
    3. Complete your resource and publish. Your video will be live on the page for the world to see.

     

    Read more about video embedding here.

Earning Royalties (from 1st December 2018)

  • Authors are rewarded with higher royalty rates based on the the last 12 months of total sales value. The total sales value is calculated before tes funded discounts or vouchers are applied.

     

    The royalty levels are:

     

    Gold

    £6000 + of 12 month rolling total sales value

    80% of VAT/GST exclusive sales price*

    Silver

    £1,000-£5,999.99 of 12 month rolling total sales value

    70% of VAT/GST exclusive sales price*

    Bronze

    £0-£999.99 of 12 month rolling total sales value

    60% of VAT/GST exclusive sales price*

    *Resources priced under £3/$3 are subject to a transaction fee of 20p/20c

     

    For a detailed breakdown of each sale, simply click on any sale in the Sales section of your Author dashboard.

  • To ensure authors receive a fair price for their work, the minimum you may charge is £1 and the maximum is £300 (or equivalent currencies). To set the price of your resource simply use the up and down arrows, or enter the value into the box provided when uploading or editing your resource.

     

    The suggested prices below are offered as guidance only. Pricing is subjective and authors are encouraged to test and monitor their pricing regularly.

     

    Pricing suggestions:

    £1- £2

    Advised for a single worksheet, handout or small activity sheet

    £2.50 - £4

    Advised for a single resource with a supporting handout or worksheet

    £5 – £10

    Advised for a set of resources for a complete lesson

    £11 – £20+

    Advised for a large set of resources for many lessons

    £15 - £30+

    Advised value for a multi-week unit or scheme of work

     

    You can edit the price of your resource at any time via the Resource Management section of your Author dashboard.

     

    Simply click on the resource you wish to edit, then use the 'Change price' button to edit the resource price. If you have other edits you'd like to make to the resource as well, click on 'Edit'.

  • When someone buys your resource, the payment will be processed and your royalties will be added to your seller balance. You can view your balance in the Sales section of your Author dashboard.  

     

    If your account balance exceeds £10/$10 you can request to withdraw your balance. Just click the 'Withdraw to my bank' button beneath your sales balance to request a payment directly to your bank account (you will be asked for this information when you make your first withdrawal). Funds will normally arrive within five to seven working days for UK payments and 10 to 12 working days for international payments. You are limited to one withdrawal per week.

  • No, we only pay into a single account. You will need to agree and manage the splits separately with your joint author(s).

  • The multi-user licence option appears as a ‘School Licence’ on all paid-for resource pages, beneath the 'Buy Now' button. This licence covers all the same permissions as the current Teaching Resource License but allows sharing of resources within their institution and can be purchased using school budgets. You can view the full terms of this license here.

     

    All multi-user licences are priced at a 3.5 x multiple of the original licence price for that resource. We have based this price on the average number of teachers who would access an individual resource within a school (3 - 5) and on direct research with 100 budget holders and Heads of Department. You will earn the same royalty percentage on all paid-for resource sales regardless of the licence type, according to your royalty level.

  • Royalty amounts can differ from sale to sale due to the following three factors:

     

    1. Your royalty level:

     

     Royalty levels reward authors with higher royalty rates and additional benefits based on the amount of money spent on the resources they publish.

     

    2. The location of the buyer which determines the tax (VAT) rate:

     

    VAT on each transaction (where applicable) is deducted from the purchase price, then the royalty rate is calculated thereafter. The percentage of VAT charged depends on the location of the individual buying the resource (their VAT jurisdiction).

     

    EU VAT

    VAT is due on all sales made to consumers in the EU.

     

    For example:

     

    Let's assume you are a Silver Author and the buyer is in the UK, therefore the sale is subject to 20% VAT.

     

    If the buyer pays without a voucher the 20% VAT rate equates to £0.50 VAT on a £3 purchase (prices are VAT inclusive). You would receive 70% of the VAT exclusive price i.e. £2.50*70% = £1.75.

     

    Remember, some EU countries have higher VAT rates which will reduce the amount of royalty earnt. For example, Hungary has a 27% VAT rate, Ireland has a 23% VAT rate and Spain has a 21% VAT rate (rates correct as of November 2018).

     

    Australian GST

     

    GST is due on all sales made to consumers in Australia.

     

    With effect from 1 July 2017, Australian GST (goods and services tax) law changed to extend the scope of GST so that it now applies to sales of digital supplies to Australian consumers regardless of the location of the seller. The rate of GST is 10%.

     

    For example:

     

    Sale of a £10 resource to an Australian consumer under the new law:

     

    Resource purchased for £10, which consists of £9.10 plus 90p GST. The royalty rate is applied to £9.10 so the royalty earned by the seller would be £9.10 *60% = £5.46

     

    3. If the buyer paid for some or all of the purchase with a voucher:

     

    Where VAT applies, in some situations the purchase is made in part with voucher credit. Some buyers will have voucher credit on their accounts due to Tes promotions. The portion of the price paid for by credits is not subject to VAT so you'll get more royalty on these purchases.

     

    You can see a breakdown for each of your sales in the Sales section of your Author Dashboard.

  • All authors have  a transaction fee of 20p/20c applied to sales under £3/3$.

     

    You automatically have access to some really helpful sales tools and will only be charged a transaction fee on resources priced under £3/$3.

     

    The transaction fee will be applied regardless of your royalty level when:

     

    • A resource is bought that is priced under £3/$3
    • A resource is bought that is usually priced at £3/$3 or more but has been discounted by you to under £3/$3

     

    The transaction fee will not be applied when:

    • Resources are discounted by Tes to under £3/$3​

     

    If you increase the price of your resources to £3/$3 or more, you’ll pay no transaction fee on them. You’ll find a handy new ‘Change Price’ button by clicking on any of your paid-for resources within the Resource Management section of your author dashboard, making it easier to update the price.

  • We will be checking royalty levels on a monthly basis. The previous 12 months of sales will be taken into account when assessing your royalty rate as we know that sales volumes vary throughout the calendar year.

     

    You will be able to verify your new rate on your Author dashboard and in addition, the Sales section shows you a detailed breakdown for each sale.

  • The 'Your yearly sales' figure is based on your last 365 days of sales. So today, that figure is based on all sales between this day last year and yesterday (inclusive). Tomorrow that figure may change as it is based on tomorrow’s date last year until today (inclusive). This helps you to keep track of whether your sales are similar to last year.

     

    If this figure goes down it means that you've not made as many sales as this time last year, and if it goes up you're making more sales. The idea of this is to help you track how well your resources are selling. At the beginning of each month this is the value that is used to calculate your royalty level and it may change before that point in time.

  • This is only relevant if you are in Bronze or Silver tier or likely to change from Gold tier.

     

    The calculation tells you what you need to earn irrespective of what you sold last year. So today that value is based on what you have earned between the first of next month last year and today's date, and the figure presented is the total you would need to earn before the first day of next month this year. This means that in the remaining days of this month that is the value of resources you would need to sell to change tier level.

     

    For example, if today is 19 November 2018, the ‘You will need another’ figure is based on sales made between 1/12/2017 - 18/11/2018. The figure is your aim between today (19/11/2018) and 1/12/2018 as this is when your tier level will next be calculated.

Author Tools

  • All authors have access to the shop feature. Once you have published any resources and become an author, you can open a shop in a few simple steps. Sign into your Tes account and you’ll be guided through the process when you go to 'Create a Shop'.

  • The Author Discounting Tool is available within the My Promotions section of your author dashboard.  You can discount your resources by 5 - 25% to increase your chances of getting noticed and making sales.

     

    Sales must be a minimum of one day (24 hours) and a maximum of two weeks. The sale period starts and ends at midnight in the timezone selected when creating the offer, and will span the full days of the dates listed (eg, a sale starting on one day and ending the next will span the full 48 hours of both days). Setting a sale to start on today’s date will make the sale active immediately. Remember, you can't run two or more overlapping sales at once. 

     

    You can't edit a currently active sale. You will need to end the sale and set it up again with any amendments made. You can, however, edit an upcoming sale that has not yet begun.

     

    Cancelling a currently active sale will set the end date to ‘now’ and you will be able to see the information about that sale in the ‘Ended’ section of the tool's dashboard.

     

    Please note: If the promotional discount applied to your resources brings your resource below £3, a 30p transaction fee will be applied to every sale. This transaction cost is due to bank charges incurred on lower-priced transactions on which Tes make a loss.

  • If your sale period coincides with a Tes site-wide sale, the offers will be stacked, resulting in a double discount for the buyer. The proportion of the offer in the site-wide discount will be funded by Tes and the author run discount will be self-funded.

     

    You will receive prior notification before we run any Tes site-wide sales, and it’s possible to opt out in the usual way.

     

    School licences are subject to the normal discount rules. So if you have a 10% author-led sale on, this will be 10% off the original teaching resource licence and the school licence.

  • Occasionally, Tes will offer additional discounts on top of the sale amount you choose. For example, if you throw a 5% sale and we fund an additional 10% discount, your resources will be discounted by 15%.

     

     Additional discounts only apply if you are holding an author led discount sale already for the dates applied. You can opt out by reducing the percentage of your author led sale or changing your timing by ending your sale and creating a new one.

  • If you have more than 2 premium resources you will be able to create bundles of your resources to promote and sell them together.

     

    • Choose at least two paid resources (free resources can also be added) per bundle and up to 20 resources altogether, set a price and add a title and description. Remember, you’ll be funding any discount you apply to your bundle
    • Select an image to act as your cover. It helps if your cover image gives an indication of all the content/themes in your bundle
    • Once you click ‘publish’ your bundle is live and you can edit or delete it from your author dashboard. You can’t create bundles in a draft state

     

    Some examples of bundles can be found here.

The Global Marketplace

  • We aim to increase your reach as an author by making your resources available to our global audience and save you time uploading.

     

    At present, buyers can purchase in British Pounds, US Dollars, Australian Dollars, Euro (for Ireland), Canadian Dollars and New Zealand Dollars according to their location.

     

    Your royalty payment will always be in the currency you've set the price of your resource in.

     

    At the bottom right of the site, choose a country from the drop-down menu and you’ll see resources as though you were visiting from that country. Subjects and topics will automatically convert into local equivalents (United Kingdom, United States, Australia, Ireland, Canada or New Zealand)

     

    Read more about the Global Marketplace here.

  • Yes, you can sell resources from outside the UK. Of course, you must always comply with the laws of the country you are located in. The Tes site supports multiple currencies for buyers, which is dependent on their IP address. However, the royalty you receive for each sale will be paid in the same currency as the price you've set for your resource. This is either GBP or USD.

     

    There are a small number of countries that we are unable to work with because they do not conform to the correct trading laws – this list is provided by the Office for Foreign Asset Control (OFAC), so we’re unable to overrule their decision. For more information please email authors@tes.com.

    Read more about the Global Marketplace here.

  • The buyer country is displayed in the Sales section of your author dashboard by clicking on any of your sales. For authors with resources uploaded to both the UK and US inventories, you can toggle between the two using the drop down menu at the top.

    You can also see both your UK and US Net Earnings on the right hand side.

     

    Read more about the Global Marketplace here.

Tax and VAT

  • No. We don’t pay income tax on your behalf to any tax authority.

    This is sometimes referred to as withholding tax, and there will be no withholding tax on your royalty payments from us. However, you may need to submit a tax return to the tax authorities in your country in order to report and pay any income tax that may be due on your royalty payments.

     

    Find more FAQs around Tax and VAT here.

     

    For up to date government provided UK income tax information, please view the information here.

     

    The information contained in this section will help you think about the tax implications of selling you content on Tes Resources. However, we are not tax advisors and recommend that you consult a tax professional to get more advice about your own specific circumstances.

  • Yes, you may need to.

    If you are a UK taxpayer selling resources through Tes, you will need to submit a tax return.

    If you haven’t received a notice to file a tax return from HMRC, you need to register for self-assessment by 5 October following the end of the tax year.

    The tax year runs from 6 April to 5 April each year (for example, 6 April 2016 to 5 April 2017 is referred to as Tax Year 16/17). In your self-assessment tax return (form SA100), you need to include how much you earned in royalties in that tax year.

    You can complete a paper copy of your tax return or submit it online on the HMRC website. HMRC recommend doing the return online, as they do the tax calculations for you and on-screen help is available.

    Remember, to file a tax return online, you need an HMRC Gateway account, which may take a few weeks to be set up, so make sure you allow enough time to do this and meet the filing deadline.

     

    Find more FAQs around Tax and VAT here.

     

    For up to date government provided UK income tax information, please view the information here.

     

    The information contained in this section will help you think about the tax implications of selling you content on Tes Resources. However, we are not tax advisors and recommend that you consult a tax professional to get more advice about your own specific circumstances.

  • VAT on UK sales and other sales taxes outside the UK are calculated and paid by Tes at the point of sale. If you are not VAT registered it is most likely that you do not need to concern yourself with VAT/sales tax calculations.

     

    If you're based within the UK and VAT registered, it is your responsibility to issue a tax invoice to Tes Education Resources Limited for the royalty income paid to your bank account. You need to notify us if you are registered for VAT or become registered and if you deregister.

    It is your responsibility to file your own VAT returns and pay the VAT due to HMRC.

     

    Find more FAQs around Tax and VAT here.

     

    To view the current government guidance around VAT registration, click here.

     

    The information contained in this section will help you think about the tax implications of selling you content on Tes Resources. However, we are not tax advisors and recommend that you consult a tax professional to get more advice about your own specific circumstances.

  • No, if you’re contributing to the site on a less than regular basis (which means you don’t regularly prepare and contribute resources to the site), you won’t be self-employed, but you will need to register for self-assessment using form SA1.

    If you’re regularly spending time writing or modifying resources in order to make them more saleable, and you’re contributing these resources to the site on a regular basis, you may need to register with HMRC as self-employed (using form CWF1). You may also need to pay National Insurance Contributions (NICs). 

     

    Find more FAQs around Tax and VAT here.

     

    For up to date government provided UK income tax information, please view the information here.

     

    The information contained in this section will help you think about the tax implications of selling you content on Tes Resources. However, we are not tax advisors and recommend that you consult a tax professional to get more advice about your own specific circumstances.